Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Ricart Properties for the purchase of fourteen to twenty used vehicles, of mixed models. The actual amount of vehicles to be purchased will be determined by condition (value) and price. The vehicles are to be used as undercover police vehicles, and are to be purchased in accordance with the terms and conditions of a previously established Universial Term Contract as authorized by City Council number 1262-2009.
Ricart Properties Contract Compliance Number is 31-1282546 and expires 10/11/2014
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: A total of $250,000.00 will be spent from the Special Income Tax Fund and was adopted as part of the 2013 budget.
Emergency Action is requested so that the order for these vehicles can be placed and older high mileage vehicles can be removed from service.
Title
To authorize the Finance and Management Director to establish purchase orders Ricart Properties for the purchase of fourteen (14) to twenty (20) used vehicles for use by Division of Police; to authorize the appropriation of $250,000.00 and expenditure from the Special Income Tax fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Police Department has a need for the purchase of used vehicles for undercover purpose; and
WHEREAS, the replacement of some of these vehicles would greatly reduce the maintenance expense associated with older vehicles; and
WHEREAS, funding for these vehicles is available in the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of Police in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order for the purchase of these vehicles thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to establish a purchase order with Ricart Properties, in accordance with the terms and conditions of contract number FL004444, for the purchase of fourteen (14) to twenty (20) used vehicles on behalf of the Fleet Management Division.
SECTION 2. That the City Auditor is authorized to appropriate $250,000.00 within the Special Income Tax Fund as follows: Fund 430, Div 45-05; OCA 454301, Object Level Three: 6650.
SECTION 3. That the expenditure of $250,000.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $250,000.00
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.