Explanation
BACKGROUND: For the option to purchase Sporting Goods and Recreational Supplies for the Recreation and Parks Department, the biggest user. The term of the proposed option contract would be two (2) years. Contract is through March 31, 2009. The Purchasing Office opened formal bids on December 14, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002251 MEL) Sixty Six (MAJ:63, MBE:2, FBE:1) bids were solicited; Ten (10) (MAJ:10) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
A.D. Starr, MAJ CC# 251821175 (Expires 2/9/09)
Cannon Sports MAJ CC# 770096361(Expires 6/24/07)
Football America MAJ CC# 522132867 (Expires 2/12/09)
Greg Larson Sports, MAJ CC# 411377997 (Expires 2/9/09)
S & S Worldwide MAJ CC#060520020 (Expires 5/18/07)
Sport Supply Group dba BSN Sports MAJ CC# 752241783 (Expires 4/15/08)
Total Estimated Annual Expenditure: $36,582.43
No awards were made for Items # 15, 16, 23-26, 99 and 105.
Although low bid, these suppliers were deemed non-responsive to 3.0 Requirements of the bid specifications as follows:
Football America - Section 3.1 - Item# 2.
Cannon Sports - Section 3.2 - Item# 27; Section 3.8 - Item# 86; Section 3.9 - Item# 102.
A.D. Starr - Section 3.1 Item#s 9 and 20.
Riddell Sports failed to execute a written contract as required per page 3; Information For Bidders -Contract and Bond Section; and failed to comply with the provisions of Article 1, Title 39 which states contractor must hold a valid contract compliance number; therefore item # 6 was awarded to next low bidder.
Pyramid Sports withdrew their bid; therefore items 3, 40, 48, 50, 57, 79, 82, 85, 88, 89 were awarded to next low bidder.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Recreation and Parks Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into six (6) UTC contracts for the option to purchase Sporting Goods and Recreational Supplies, to authorize the expenditure of six (6) dollars to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($6.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 14, 2006 and selected the lowest, responsive, responsible and best bids. Ten (10) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into four contract(s) for an option to purchase Sporting Goods and Recreational Supplies to ensure uninterrupted supply of materials, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Sporting Goods and Recreation Supplies with Solicitation SA002251MEL as follows:
A.D. Starr, Items 6 and 8, Amount: $1.00
Cannon Sports, Items 14, 30, 41, 42, 50, 57, 85, 89, 101, 103, and 104, Amount: $1.00
Football America , Items 5, 20, 49, and 84, Amount: $1.00
Greg Larson Sports, Items 31, 38, 62, 80, 100, and 102, Amount: $1.00
S & S Worldwide , Items 55, 58, 60, 61, 76-79, 87, 92, 96, 107, and 109, Amount: $1.00
Sport Supply Group dba BSN Sports, Items 1-4, 7, 9-13, 17-19, 21, 22, 27- 29, 32-37, 39, 43-48, 51-54, 56, 59, 63-75, 80-83, 86, 90, 91, 93-95, 97, 98, 106, 108, 110, and 111, Amount: $1.00
SECTION 2. That the expenditure of $6.00 is hereby authorized from Purchasing UTC Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.