Explanation
Pay and Display and Pay by Space are emerging, innovative parking technologies that are spreading throughout the United States and the world. The Public Service Department, Transportation Division, issued a Request for Information (RFI) to evaluate the viability of and improve customer satisfaction and convenience with Pay and Display and Pay by Space meter systems. The project was formally advertised in 2006 with responses received. Four suppliers presented credible and valuable systems.
Upon sending contracts to the selected suppliers, Transportation received verbal indications that all firms would not participate in the free pilot program. Reasons vendors would not participate in the free pilot program included changing business conditions, proven technology that does not need to be demonstrated, credit card transaction charges, cellular air charges, market demand, and resource availability.
Vendors indicated that they would participate in a three month pilot program if the city would pay some of the operational fees. These fees would include all credit card transaction charges and cellular air charges during the pilot.
This legislation authorizes the Public Service Director to enter into contract for three months with Cale Parking Systems USA, Inc. (cc#421607385, expires 11/17/08), Duncan Solutions, Inc. (cc# 200043793, expires 10/17/08), J.J. MacKay Meters Canada Limited (cc# 593410888, expires 10/17/08) and Standard Parking (cc# 161171179, expires 10/10/08) to provide materials, labor and equipment necessary to install the Pay and Display and Pay by Space meter systems and authorizes the City of Columbus to pay up to $15,000.00 for miscellaneous charges associated with the pilot program.
Fiscal Impact: Funding for this project in the amount up to $15,000.00 is budgeted and available within the Street Construction Maintenance and Repair Fund.
Emergency action is requested to commence the pilot multi-space parking meter demonstration project in a timely manner.
Title
To authorize the Public Service Director to enter into contract with Cale Parking Systems USA, Inc., Duncan Solutions, Inc., J.J. MacKay Canada Limited and Standard Parking to provide materials, labor and equipment at no cost to the city necessary to install Pay and Display and Pay by Space meter systems at up to four locations in Downtown and the Short North areas in connection with the Department's Pilot Multi-Space Parking Meter Project; to authorize the expenditure of up to $15,000.00 for operational costs related to this pilot project; to waive City Code provisions for competitive bidding; to repeal ordinance 2005-2006; and to declare an emergency. ($15,000.00)
Body
WHEREAS, Pay and Display and Pay by Space are emerging, innovative parking technologies being deployed throughout the United States and the world; and
WHEREAS, the Public Service Director, through the Transportation Division, desires to initiate a Pilot Multi-Space Parking Meter project to improve Columbus' existing meter operations and increase customer satisfaction and convenience by demonstrating and evaluating the viability of Pay and Display and Pay by Space meter systems; and
WHEREAS, it is in the City's best interest that the provisions of competitive bidding be waived for the purpose of conducting said pilot project; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to enter into contracts to commence the pilot multi-space parking meter demonstration project in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into contract with Cale Parking Systems USA, Inc., Duncan Solutions, Inc., J.J. MacKay Canada Limited and Standard Parking to provide materials, labor and equipment at no cost to the City necessary to install the Pay and Display and Pay by Space meter systems in up to four locations in the Downtown and the Short North areas as a pilot project.
SECTION 2. That the provisions of Chapter 329 of the Columbus City Codes, 1959, are hereby waived.
SECTION 3. That ordinance 2005-2006 passed December 5, 2006 be and is hereby repealed.
SECTION 4. That for the purpose of paying the city share of operational costs associated to this project, the sum of $15,000.00 or so much thereof as may be needed, is hereby authorized to be expended from Street Construction Maintenance and Repair Fund, No. 265 for the Transportation Division, Dept./Div. 59-09, OCA Code 599001, Minor Object Code 3295.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.