Explanation
BACKGROUND
This ordinance authorizes the Director of Department of Technology to enter into a contract with CDW Government, LLC, utilizing the State Term Contract -- RSC024735 for the purchase of SolarWinds software products, in the amount of $145,103.28.
The Department of Technology uses SolarWinds software products for the enterprise tools needed to perform in-depth analysis and maintain support of critical systems that include the following: network device availability, bandwidth utilization, software upgrades and traffic analysis. Without this purchase of the SolarWinds software, the network infrastructure team lacks the proper enterprise tools needed to troubleshoot complex network issues and anomalies.
This procurement is utilizing the State of Ohio’s State Term Schedule contract no. RSC024735, with an expiration date of February 27, 2028. Ordinance No. 1888-2025 authorized the Department of Technology to enter into contract with CDW Government, LLC, for these services. This time only two quotes were provided from qualified vendors and CDW Government, LLC submitted the lowest quote.
Due to the receipt of only two quotes, the Department of Technology requests a waiver of the bidding provisions outlined in City Code Section 329 to proceed with CDW Government, LLC.
The term of this contract will be for one year, beginning on November 18, 2026, and ending on
November 17, 2027, at a total cost of $145,103.28.
EMERGENCY DESIGNATION
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order before the contract expiration date.
FISCAL IMPACT
Funds, in the amount of $145,103.28, are budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE
Vendor Name: CDW Government, LLC
CC/Vendor no.: 034427
Expiration Date: 5/22/2027
Title
To authorize the Department of Technology to enter into contract with CDW Government, LLC for the purchase of SolarWinds software products utilizing the State Term Contract; to waive the competitive bidding provisions of the Columbus City Codes; and to authorize the expenditure of $145,103.28 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($145,103.28)
Body
WHEREAS, the Department of Technology uses SolarWinds software products for the enterprise tools needed to perform in-depth analysis and maintain support of critical systems; and
WHEREAS, the Department of Technology desires to enter into contract with CDW Government, LLC, at a cost of $145,103.28 for the purchase of SolarWinds software product, and wishes to continue to receive these services via State Term Schedule (STS) RSC024735 using State agreement; and
WHEREAS, a waiver of the bidding requirements of Columbus City Codes Section 329 is requested to enter into contract with CDW Government, LLC for SolarWinds software products; and
WHEREAS, the funds in the amount of $145,103.28 are available from the Department of Technology, Information Services Division, Information Services Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology to authorize the Director to enter into contract with CDW Government, LLC, utilizing the State Term Contract - RSC024735 for the purchase of SolarWinds software products for the preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into a contract with CDW Government, LLC, utilizing the State Term Contract - RSC024735 for the purchase of SolarWinds software products, in the amount of $145,103.28, for a period of one year, beginning on November 18, 2026, and ending on November 17, 2027.
SECTION 2. That the expenditure of $145,103.28, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (See 2444-2026EXP)
SECTION 3. That this ordinance is submitted in accordance with the bid waiver provisions of Section 329 of Columbus City Codes and City Council does hereby waive the competitive bidding requirements under the Columbus City Codes.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.