Explanation
BACKGROUND: This legislation authorizes the Public Safety Director to enter into a contract with ASSOCIATION OF PUBLIC-SAFETY-COMMUNICATIONS OF OFFICIALS-INTERNATIONAL, INC. for maintenance support, professional services, and training items related to the IntelliComm emergency dispatch call processing software. This software is designed to enhance the efficiency and effectiveness of emergency call center operations by providing location data and delivering real-time information to emergency Call Takers and Dispatchers. This contract provides for an initial one-year term with four (4) annual renewal options, subject to mutual agreement by both parties and appropriation and approval by City Council.
Formal bids were solicited for call processing software and the city received one bid on August 3, 2023:
The Department of Public Safety recommended that the bid be awarded to the sole, responsive bidder, ASSOCIATION OF PUBLIC-SAFETY-COMMUNICATIONS OF OFFICIALS-INTERNATIONAL, INC.
ASSOCIATION OF PUBLIC-SAFETY-COMMUNICATIONS OF OFFICIALS-INTERNATIONAL, INC. Vendor#009802. Contract Compliance is in progress and will be complete by the time of contract execution.
Fiscal Impact: This ordinance authorizes the total amount of $376,744.50 from Public Safety’s general fund appropriation with ASSOCIATION OF PUBLIC-SAFETY-COMMUNICATIONS OF OFFICIALS-INTERNATIONAL, INC.for maintenance and support costs associated with their IntelliComm call processing software for the following annual term and amounts.
2025 (Year 1): $77,418.90
2026 (Year 2): $72,243.90
2027 (Year 3): $77,418.90
2028 (Year 4): $72,243.90
2029 (Year 5): $77,418.90
Emergency Designation: Emergency designation is needed to avoid a lapse in funding so these essential services can continue uninterrupted.
Title
To authorize the Director of Public Safety to enter into contract with Association of Public-Safety-Communications of Officials-International, INC. for the emergency maintenance and support of IntelliComm dispatch call processing software; to authorize the expenditure of $77,418.90 from the General Fund for year one; to authorize the contract as renewable; and to declare an emergency. ($77,418.90)
Body
WHEREAS, the Department of Public Safety solicited formal bid requests for an emergency dispatch call processing software solution; and,
WHEREAS, ASSOCIATION OF PUBLIC-SAFETY-COMMUNICATIONS OF OFFICIALS-INTERNATIONAL, INC.was the sole responsive and responsible bidder; and,
WHEREAS, it is necessary to authorize a contract and expenditure of $77,418.90.00 from the General Fund for year one; and,
WHEREAS, the contract allows for the option of four (4) one (1) year contract renewals; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to authorize the Public Safety Director to enter into contract with ASSOCIATION OF PUBLIC-SAFETY-COMMUNICATIONS OF OFFICIALS-INTERNATIONAL, INC.for maintenance support, professional services and training items related to the IntelliComm emergency dispatch call processing software. for the emergency call center operations which will provide immediate efficiencies in the delivery of emergency services to the citizens of Columbus, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized to enter into a contract with ASSOCIATION OF PUBLIC-SAFETY-COMMUNICATIONS OF OFFICIALS-INTERNATIONAL, INC.for maintenance support, professional services and training items related to the IntelliComm emergency dispatch call processing software, and that such contract is renewable for an additional four one-year renewals.
SECTION 2. That the expenditure of $77,418.90 for year one, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days passage if the Mayor neither approves nor vetoes the same.