Explanation
BACKGROUND:
To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Jet Electric dba R. Gordon Jones, Inc., to purchase a backup generator with installation located at 1250 Fairwood Avenue for the Police and Fire E911 and Dispatch Facility.
The generator currently in service is more than 35 years old and of questionable integrity. This length of service has caused the electrical and mechanical components to become degraded and unreliable. Reliable backup power is an absolute necessity for the 365 days/24 hours, operations of the Police and Fire Dispatch Facility.
The key systems protected by this generator include: the Police, Fire and EMS E911 System, the Public Safety radio system used by 120 Police Fire and EMS agencies in the metro area, including the Columbus Police and Fire Computer Aided Dispatch System, and the refrigeration units in the Police Property room that protect crucial case evidence. This equipment is essential in keeping the Division of Police compliant with the "Commission Accreditation Law Enforcement Agency, (CALEA).
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a) bid SA002106. One bid was received. It was from Jet Electric dba R Gordon Jones, Inc
Contract Compliance Inc: Jet Electric dba R. Gordon Jones, Inc. #31-1330692
Emergency Designation: Emergency designation is requested to ensure the continued reliability of the Police and Fire Communication Systems.
FISCAL IMPACT:
Funding for this expenditure is available in the Public Safety's Capital Improvement Fund.
Title
To authorize and direct the Director of Finance and Management to establish a purchase order with Jet Electric dba R Gordon Jones, Inc. to purchase a backup generator w/installation for the Police and Fire E911 and Dispatch Facility, to authorize the expenditure of $122,718.00 from the Public Safety's Capital Improvement Fund, and to declare an emergency. ($122,718.00).
Body
WHEREAS, the responsibility of the Police and Fire E911 and Dispatch Facility will continue to be that of the Department of Public Safety, Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to establish a purchase order with Jet Electric dba R. Gordon Jones, Inc. to purchase a backup generator for the Police and Fire Dispatch Facility; and,
WHEREAS, Jet Electric dba R. Gordon Jones, Inc., is the only bidder; and,
WHEREAS, reliable backup power is an absolute necessity for the Police and Fire E911 and Dispatch Facility to stay in continuous operation; thereby protecting the lives and property of the Citizens of the City of Columbus; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services in that it is immediately necessary to purchase a backup generator for the Police and Fire Dispatch Facility in order to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance and Management be and hereby authorized to establish a purchase order with Jet Electric dba R. Gordon Jones, Inc., for a backup generator at the Police and Fire Dispatch Facility, 1250 Fairwood Avenue.
Section 2. That this agreement is made in accordance with the Columbus City Code, Section 329.06(a).
Section 3. That for the purpose stated in Section 1 hereof, the expenditure of $122,718.00 or so much thereof as may be needed, is hereby authorized from:
DIVISION FUND PROJECT NUMBER OBJ LEVEL 3 OCA CODE AMOUNT
3002 701 320001 6620 642629 $122,718.00
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.