Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Elford, Inc. for the 1511 Alum Industrial Interior Improvements Project. The contract amount is $1,392,378.00, with an alternate of $30,000.00 and a contingency of $120,000.00, for a total of $1,542,378.00 being authorized by this ordinance.
The Recreation and Parks Department Operations and Maintenance Division is headquartered at 1533 Alum Industrial Drive and has expanded into an annex at the adjacent 1511 Alum Industrial Drive warehouse facility. This annex was improved from 2017 to 2021 with the installation of new motorized exterior garage doors, electrical equipment, and lights. In order to house additional Operations and Maintenance employees, the interior space in this facility requires renovations to accommodate the proposed offices.
This project will refinish existing office spaces and bring them up to code. These improved spaces will enhance the work environment for park maintenance employees. The renovations will create office space for six zone managers, six regional managers, and one park maintenance manager. It will also include locker space for maintenance workers, a conference room, bathrooms, and an employee break room.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 14, 2023 and received by the Recreation and Parks Department on August 15, 2023. Bids were received from the following companies:
Elford, Inc. (MAJ): $1,422,378.00
Setterlin Building (MAJ): $1,668,400.00
After reviewing the bids that were submitted, it was determined that Elford, Inc. was the lowest and most responsive bidder. Elford, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Elford, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
Pummell Construction (MBE)
Anderson Decorating (MBE)
King Business Interiors (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Elford, Inc.
1220 Dublin Road
Columbus, Ohio 43215
DJ Fett, (614) 488-4000
Contract Compliance Number: 006059
Contract Compliance Expiration Date: January 31, 2024
Benefits to the Public: Improvements to the parks maintenance staff offices will benefit the entire community. By providing needed work spaces, this project helps ensure that staff can efficiently maintain parks, trails, and facilities so that they remain accessible, safe, updated, and user friendly for the public.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving operations and services for the residents of Columbus.
Fiscal Impact: $1,542,378.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Elford, Inc. for the 1511 Alum Industrial Interior Improvements Project; to authorize the transfer of $1,542,378.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2023 Capital Improvements Budget; and to authorize the expenditure of $1,542,378.00 from the Recreation and Parks Voted Bond Fund. ($1,542,378.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Elford, Inc. for the 1511 Alum Industrial Interior Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $1,542,378.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,542,378.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Elford, Inc. for the 1511 Alum Industrial Interior Improvements Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Elford, Inc. for the 1511 Alum Industrial Interior Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $1,542,378.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $4,927,551 / $4,477,551 / ($565,685) / $4,361,866 / $3,911,866
Fund 7702 / P511019-100000 / Glenwood and Windsor Pools (Voted Carryover) / $976,693 / $976,693 / ($976,693) / $0 / $0
Fund 7702 / P511042-100000; 1511 Alum Industrial Improvements - Phase 3 (Voted Carryover); $0 / $0 / $1,542,378 / $1,542,378 / $1,542,378
SECTION 7. For the purpose stated in Section 1, the expenditure of $1,542,378.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.