Explanation
Background:
The Division Refuse Collection is in need of equipment to assist with the collection of refuse throughout the City of Columbus. This equipment will replace units that are beyond their useful service life and provide for more reliable equipment. These purchases have been reviewed and approved by division administrators
Ordinance 2877-2013 authorized the purchase of four (4) heated power-wash trailers for each Refuse Collection location. The department received only one bid from Equipment Specialists Inc. in the total amount of $56,217.00. The Auditor's Certificate established by Ordinance 2877-2013 does not have sufficient funding for this purchase.
This ordinance will cancel the remaining funds available on AC035831 and established a new Auditor's Certificate to purchase the four (4) power-wash trailers. Bids were obtained using City Code 329.
Refuse will utilize the power-wash trailers collection outposts and its warehouse to assist with keeping facilities, vehicles and containers clean. The division collects used containers at its outposts and warehouse that are then refurbished, cleaned and sometimes have graffiti removed prior to redeployment.
Emergency Designation:
In order to have all the equipment available and to replace old equipment as quickly as possible, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding is finalized. Emergency legislation is required to proceed with the funding for equipment immediately while the bidding is in process.
Fiscal Impact:
This expense is budgeted within the 2014 Capital Improvement Budget; however an amendment to the 2014 CIB will be necessary to provide alignment of funding for the purchase.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Collection Bonds Fund; to authorize the Director of Finance and Management to enter into contracts for the purchase of power-wash trailers for the Department of Public Service, Division of Refuse Collection; to authorize the expenditure of $56,217.00 from the Refuse Bonds Fund; to establish an Auditor's Certificate in the amount of $56,217.00 for the purchases listed within this legislation; and to declare an emergency. ($56,217.00)
Body
WHEREAS, this ordinance will establish an Auditor's Certificate and authorize the expenditures for the purchase of needed equipment through the City of Columbus Purchasing office; and
WHEREAS, all bids were obtained using City Code 329; and
WHEREAS, the power-wash trailers will be utilized at the refuse collection outposts and warehouse to assist with keeping facilities, vehicles and containers clean. Used containers are brought in to be refurbished and need to be cleaned and sometimes have graffiti removed prior to redeployment; and
WHEREAS, funding is available for these purchases within the Refuse Bond Fund 703; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to enter into contracts for equipment and vehicles in order to take delivery as soon as possible thereby preserving the public health, peace, property, safety, and welfare; ; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget, authorized by ordinance 0683-2014 be amended as follows to provide sufficient authority for this project
Fund / Project Number / Project / Revised CIB Authority / Amendment Amount / CIB Amount
703 / 520001-100000 / Mechanized Collection Equipment (Voted Carryover) / $0.00 / $41,825.00 / $41,825.00 (Cancellation of AC035831)
703 / 520001-100002 / Mechanized Collection Equipment - 300-Gallon Containers (Councilmanic SIT Supported) / $690,000.00 / ($14,392.00) / $675,608.00
703 / 520001-100000 / Mechanized Collection Equipment (Councilmanic SIT Supported) / $0.00 / $14,392.00 / $14,392.00
SECTION 2. That the transfer of cash and appropriation in the amount of $14,392.00 within Fund 703, from the Refuse Collection Bonds Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
703 / 520001-100002 / Mechanized Collection Equipment - 300-Gallon Containers / 06-6600 / 730102 / $14,392.00
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
703 / 520001-100000 / Mechanized Collection Equipment / 06-6600 / 703001 / $14,392.00
SECTION 3. That the City Auditor be and is hereby authorized to cancel auditor's certificate AC035831 to allow for this purchase.
SECTION 4. That the Director of Finance and Management, on behalf of the Department of Public Servic,e be and hereby is authorized to enter into contract with Equipment Specialists Inc. for the purchase of four (4) heated power-wash trailers in the total amount of $56,217.00.
SECTION 5. That the expenditure of $56,217.00, or so much thereof as may be necessary, be and is hereby authorized from the Refuse Bonds Fund:
Fund / Project / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100000 / Mechanized Collection Equipment (Carryover) / 06-6652 / 703001 / $56,217.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.