Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Roger D. Fields & Associates for Professional Engineering Services - Task Order Basis contract.
The original contract was authorized by Ordinance 0697-2016, approved by City Council on April 11, 2016. A modification of this contract is necessary to provide funding for engineering design services related to construction projects for the Department of Public Safety.
This contract provides the Office of Construction Management with continuing, contractual access to resources that are necessary to perform professional engineering services, as well as provide technical expertise to implement projects for various City of Columbus departments. Roger D. Fields Associates, Inc. will be responsible for the complete design and construction administration for each project, including but not limited to: structural, mechanical, electrical, plumbing, security, fire protection, and civil engineering; full design, cost estimating, construction administration and inspection, shop drawing review; and other services as required for the completion of the project.
Emergency action is requested to provide necessary engineering services funding and prevent unnecessary delays in the Department of Public Safety’s Capital Improvement Program.
Roger D. Fields & Associates Contract Compliance No. 31-1055742, expiration date June 17, 2018.
Fiscal Impact: This ordinance authorizes the expenditure of $80,000.00 from the Safety G.O. Bonds Fund with Roger D. Fields & Associates for Professional Engineering Services - Task Order Basis contract. The Department of Public Safety budgeted $80,000.00 in the capital fund for this contract.
Original Purchase Order Amount (0697-2016): $75,000.00
Modification No. 1 (2792-2016): $200,000.00
Modification No. 2 (current): $80,000.00
Total (Original and Modifications): $355,000.00
Title
To authorize the Director of Finance and Management to modify a contract with Roger D. Fields & Associates for professional engineering services; to authorize the expenditure of $80,000.00 from the Safety G.O. Bonds Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, the original contract was authorized by Ordinance 0697-2016, approved by City Council on April 11, 2016; and
WHEREAS, it is necessary to modify a professional service contract Roger D. Fields Associates, Inc. to provide for engineering services under the Professional Engineering Services - Task Order Basis contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to modify an existing contract with Roger D. Fields so that funding can be made available for necessary engineering services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to modify an existing contract with Roger D. Fields & Associates for Professional Engineering Services.
SECTION 2. That the expenditure of $80,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety G.O. Bonds Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.