Explanation
December 1, 2003
BACKGROUND: This ordinance authorizes the appropriation of $339,838 in the Health Department Grants Fund for fiscal year 2004. This is the annual appropriation ordinance for Health Department Grants that allows for the continued operations of the various grant programs the Health Department provided in 2003. Additionally, this ordinance authorizes the transfer of appropriation authority within the specified grants to properly align object level one appropriation with projected expenses and to facilitate grant close-outs.Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: These grant projects are funded through Federal, State, and County grant awards. Some grant projects collect fees and some are subsidized by donations.
Title
To make appropriation for the twelve months ending December 31, 2004, for the Health Department Grants Fund, to the Department of Health, in various projects and object level ones, for the continued operations of grant programs, and to declare an emergency. ($339,838)
Body
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $10,000.00 within the Private Grants Fund, Fund No. 291, Department of Health, Department No. 50-01, as follows:
Project Love
TRANSFERS FROM
OCA: 505024 Grant: 508251 Obj. Level 1:01 Amount: $10,000
TRANSFERS TO
OCA: 505024 Grant: 508251 Obj. Level 1:02 Amount: $10,000
SECTION 2. That from the monies in the fund known as the Health Department Grants Fund, Fund No. 251, and from all monies estimated to come into said fund from any and all sources during the 12 months ending December 31, 2004, there be and hereby are appropriated for the Object Level Ones for which the corporation has to provide the following sums for use during the 12 months ending December 31, 2004:
State Health Subsidy
OCA: 500066 Grant: 508001 Obj. Level 1:01 Amount: $228,000
OCA: 500066 Grant: 508001 Obj. Level 1:02 Amount: $ 10,000
OCA: 500066 Grant: 508001 Obj. Level 1:03 Amount: $ 16,000
Ohio Childhood Automobile Safety
OCA: 503045 Grant: 508040 Obj. Level 1:02 Amount: $ 8,200
Community Access Program
OCA: 502035 Grant: 502035 Obj. Level 1:05 Amount: $ 8
Chemical Emergency Planning
OCA: 502963 Grant: 508052 Obj. Level 1:01 Amount: $ 45,000
OCA: 502963 Grant: 508052 Obj. Level 1:06 Amount: $ 11,000
Ohio Immunization Action Plan
OCA: 505982 Grant: 509016 Obj. Level 1:02 Amount: $ 5,320
WIC
OCA: 502016 Grant: 502016 Obj. Level 1:05 Amount: $ 5,628
Healthy Start
OCA: 503017 Grant: 503017 Obj. Level 1:02 Amount: $ 1,000
OCA: 503017 Grant: 503017 Obj. Level 1:03 Amount: $ 6,000
Public Health Infrastructure
OCA: 504052 Grant: 504052 Obj. Level 1:02 Amount: $ 3,682
TOTAL APPROPRIATION, FUND NO. 251 $ 339,838
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $133,135 within the Health Department Grants Fund, Fund No. 251, Department of Health, Department No. 50-01, as follows:
State Health Subsidy
TRANSFERS FROM
OCA: 500066 Grant: 508001 Obj. Level 1:06 Amount: $ 32,000
TRANSFERS TO
OCA: 500066 Grant: 508001 Obj. Level 1:03 Amount: $ 32,000
Metropolitan Medical Response System
TRANSFERS FROM
OCA: 505008 Grant: 508317 Obj. Level 1:01 Amount: $ 35,000
TRANSFERS TO
OCA: 505008 Grant: 508317 Obj. Level 1:03 Amount: $ 35,000
Healthy Start
TRANSFERS FROM
OCA: 502017 Grant: 502017 Obj. Level 1:01 Amount: $ 7,000
TRANSFERS TO
OCA: 502017 Grant: 502017 Obj. Level 1:05 Amount: $ 7,000
Public Health Infrastruce
TRANSFER FROM
OCA: 504052 Grant: 504052 Obj. Level 1:03 Amount: $ 59,135
TRANSFER TO
OCA: 504052 Grant: 504052 Obj. Level 1:01 Amount: $ 57,817
OCA: 504052 Grant: 504052 Obj. Level 1:02 Amount: $ 1,318
SECTION 4. That the monies appropriated in the foregoing Section 2 shall be paid upon the order of the Health Commissioner except that small claims in an amount not to exceed Seven Hundred Fifty Dollars ($750.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1985, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and except that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pension, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Except in the matter of payrolls providing for the payment of salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper fund from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance.
SECTION 6. That with the exception of the provisos (reasons) established in previous sections, as stated in the reason paragraphs following each subdepartment's appropriation, it is understood that this Council is not making specific appropriations for each item of every classification hereinbefore contained but only for the total for each department and subdepartment, as shown in the final column. The itemized classification shall, however, constitute limitations on the powers of the Health Commissioner as granted in Section 3 and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification, provided, however, that transfers may be made from one Object Level 1 to another, within any one department or division. Transfers of sums exceeding $25,000.00 shall be authorized only by the resolution of Council. Transfers of sums of $25,000.00 or less, shall be approved by letter over the signatures of the Health Commissioner, the Director of the Department of Finance, the City Auditor, and the Chairman of the Committee of Finance and Administration.
SECTION 7. That the City Auditor is hereby authorized and directed to pay obligations of various departments pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.