Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system. To enhance these efforts the Division of Planning and Operations will need to purchase rock salt; reimburse the Franklin County Engineering Department for snow and ice removal; and establish contingency agreements and encumbrances with private vendors to plow snow on streets.
Formal competitive bids were solicited and received for rock salt and the Purchasing Office established a citywide universal term contract (FL003290) with Cargill, Incorporated, at a price of $58.42/ton.
The Division of Planning and Operations will reimburse the Franklin County Engineering Department for snow and ice removal provided to the City of Columbus during the 2008-2009 winter season. To capture operating efficiencies, county and city forces occasionally service portions of the others' roadways that lie within the other's jurisdiction. The county always services more city roadways that the city services county roadways.
The Division of Planning and Operations also proposes to establish contingency agreements and encumbrances with private vendors to plow snow on streets, roads and highways on an emergency basis consistent with the Division's Snow Removal Plan. All vendors chosen will have prior approval of the Equal Business Opportunity Commission Office.
This ordinance authorizes the Director of Finance and Management to establish a purchase order for the purchase of rock salt for the Division of Planning and Operations consistent with the terms and conditions of the citywide term contract in the amount of $400,000.00; to authorize the Director of Public Service to reimburse the Franklin County Engineering Department $335,000.00 for snow and ice removal provided to the City of Columbus during the 2008-2009 winter season; and to enter into contracts with vendors for snow and ice removal services in the amount of $130,000.00.
2. CONTRACT COMPLIANCE
Cargill, Incorporated's contract compliance number is 41-0177680 and expires June 16, 2010.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow roadway snow removal operations to proceed, if necessary, without delay.
4. FISCAL IMPACT
This expense is budgeted in the Division of Planning and Operations' 2009 Municipal Motor Vehicle License Tax Fund.
During the 2007-2008 winter season the Division of Planning and Operations spent $1,997,443.93 for rock salt; $330,532.71 was reimbursed to the Franklin County Engineering Department; and $125,922.66 was paid to various vendors for snow and ice removal services.
Title
To authorize the Director of Finance and Management to establish a purchase order with Cargill, Incorporated, in the amount of $400,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Division of Planning and Operations; to authorize the Director of Public Service to reimburse the Franklin County Engineering Department in the amount of $335,000.00 for snow and ice removal rendered during the 2008-2009 winter season; to authorize the Director of Public Service to establish agreements with private vendors for snow and ice removal, if necessary, in the amount of $130,000.00; to authorize the expenditure of $865,000.00 or so much thereof as may be needed from the Municipal Motor Vehicle License Tax Fund; and to declare an emergency. ($865,000.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system; and
WHEREAS, rock salt is used in this operation and the Purchasing Office has established a citywide universal term contract with Cargill, Incorporated, for the purchase of rock salt as a result of the formal competitive bidding process; and
WHEREAS, services are being performed for the removal of snow and ice from certain city streets by Franklin County Engineering Department; and
WHEREAS, it is necessary to establish contingency agreements with private vendors to ensure that adequate assets are available to effect snow and ice control and removal; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to authorize the Director of the Department of Finance and Management to enter into an agreement with Cargill, Incorporated, for purchase of above mentioned rock salt, all for the preservation of public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized to establish a purchase order with Cargill, Incorporated, 24950 Country Club Blvd. Suite 450, North Olmstead, OH 44070 for $400,000.00 for the purchase of rock salt for the Division of Planning and Operations consistent with the terms and conditions of the existing citywide term contract for this purpose.
Section 2. That the Director of Public Service be and hereby is authorized to make payment of $335,000.00 to the Franklin County Engineer for snow and ice removal services rendered by the county engineer on city streets during the 2008-2009 winter season for the Division of Planning and Operations.
Section 3. That the Director of Public Service be and hereby is authorized to establish contingency agreements and encumbrances with private vendors for snow and ice removal services.
Section 4. That the use of said vendors shall be subject to approval by the Executive Director of the Equal Business Opportunity commission Office relative to the vendors being registered with that Office and having valid contract compliance numbers.
Section 5. That the expenditure of $865,000.00, or so much thereof as may be needed, be and hereby is authorized from Fund 266, the Municipal Motor Vehicle License Tax Fund, Department No. 59-11, Division of Planning and Operations.
Title Amount O.L. 01 O.L. 03 OCA
Rock Salt $400,000 02 2192 591128
Franklin County $335,000 03 3375 591128
Engineer
Private Vendors $130,000 03 3375 591128
Section 6. That this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.