Explanation
Need: The Department of Public Safety Division of Police needs to purchase an upgrade of its existing Automated Fingerprint Identification System (AFIS). This major project has been underway since 2001. The extensive efforts to identify the best technology to collaboratively match the area needs has received both local and national support. The purchase and maintenance of the AFIS upgrade has funding from a Bureau of Justice Assistance (BJA) Grant and a State Homeland Grant Sub- Recipient Award. The AFIS enhancement and expansion includes a Palm Prints AFIS database, new live scan units, Fast and Mobile Identification, an Archive system and the connectivity to provide links with other law enforcement agencies.
Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandates the upgrade to our current system be purchased from the sole source provider of the existing proprietary system, Sagem Morpho, Inc.
Contract Compliance No: 33-0154789
Emergency Designation: Emergency legislation is necessary to expedite the purchase of the AFIS upgrade. The vendor's work scheduling openings and the grant funding periods all need the acquisition and fiscal processing of the purchase to proceed as soon as possible.
FISCAL IMPACT:
There will be no impact on the financial status of the General Fund Account. Grant funding will reimburse the purchase of this upgrade.
Title
To authorize and direct the Finance Director Safety Director to enter into a contract with Sagem Morpho, Inc. for the purchase of an upgrade to the current Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source procurement, to authorize the expenditure of $1,568,291.00 from the General Government Grant Fund, and to declare an emergency. ($1,568,291.00)
Body
WHEREAS, the Division of Police needs to purchase an upgrade to the current Automated Fingerprint Identification System (AFIS); and
WHEREAS, the AFIS upgrade will include all necessary hardware, software, interfaces, customizations, delivery and installation, training and training materials to enhance and expand the current system; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07c (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of an AFIS system upgrade for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director Safety Director be and is hereby authorized and directed to enter into contract with Sagem Morpho, Inc. for the purchase of an Automated Fingerprint Identification System (AFIS) upgrade for the Division of Police, Department of Public Safety.
Section 2. That said contract shall be awarded in accordance with the provisions of Section 329.07c (Sole Source) of the Columbus City Code, 1959.
Section 3. That the expenditure of $1,568,291.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FD OBJ#1 OBJ#3 OCA GRANT AMOUNT
30-03 220 06 6643 334024 334024 768,291.00
30-03 220 06 6643 334026 334026 800,000.00
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.