Explanation
Background
The Franklin County Municipal Court Clerk was authorized by the Mayor's emergency letter, dated August 8, 2007, to enter into the contract EA006734 with Maximus, Inc., for twenty-nine consecutive months (29) of software support and optional support services for the Clerk's case management system. This contract was awarded pursuant to the sole source provisions of Section 329.07.
CourtView Justice Solutions, Inc. acquired the Justice Solutions business of Maximus, Inc. Maximus, Inc. has agreed to assign all rights and responsibilities under contract EA006734 to CourtView Justice Solutions, Inc. who has agreed to assume all rights and responsibilities and honor all terms, conditions and pricing contained in the original contract.
This ordinance authorizes the Franklin County Municipal Court Clerk to change the company name and federal identification number (FID) for contract EA006734 and related purchase orders established with Maximus, Inc. to CourtView Justice Solutions, Inc; authorizes the assignment of all past, present and future business done by the Franklin County Municipal Clerk (City of Columbus) under the authority of EA006734, from Maximus, Inc. (FID 54-1000588) to CourtView Justice Solutions, Inc. (FID 46-0521050); authorizes a supplemental appropriation of $48,860.00 from the unappropriated balance of the Clerk's computer fund; authorizes the Clerk to enter into the last twelve months of a twenty-nine consecutive month contract with CourtView Justice Solutions for software support and optional support services; authorizes an expenditure of $278,860.00 from the Clerk's computer fund; and declares an emergency.
Fiscal Impact: Funds totaling $230,000.00 are available within the Municipal Court Clerk 2008 computer fund budget; supplemental funds totaling $48,860.00 are available within the balance of the Clerk's computer fund.
Contract Modifications:
2007 - Original contract EA006734; Mayors Emergency letter; $137,105.45.
2007 - First modification; EL007448; $262,960.00
2008 - Second modification; EA006734; IJIS Broker Software modification; no funds needed
2008 - Third modification; $278,860.00
Emergency: Emergency legislation is requested to maintain ongoing and uninterrupted software and maintenance support for the Municipal Court Clerk case management system.
Contract Compliance #: CourtView Justice Solutions, Inc.: 46-0521050
Expiration Date: 11/14/2010
Title
To authorize and direct the Franklin County Municipal Court Clerk to modify all past, present and future purchase orders for support services with Maximus, Inc.; to reassign all rights and responsibilities to CourtView Justice Solutions, Inc; to authorize a supplemental appropriation of $48,860.00 from the Clerk's computer fund; to authorize and direct the Clerk to enter into a contract with CourtView Justice Solutions, Inc.; to authorize the expenditure of $278,860.00 from the Clerk's computer fund; and to declare an emergency ($278,860.00).
Body
Whereas, that on August 9, 2007 the Franklin County Municipal Court Clerk was authorized by the Mayor's emergency letter to enter into contract EA006734 with Maximus, Inc., for twenty-nine consecutive months (29) of software support and optional support services for the Clerk's case management system; and
Whereas, the CourtView Justice Solutions, Inc. acquired the Justice Solutions business of Maximus, Inc.; and
Whereas, that Maximus, Inc. has agreed to assign all rights and responsibilities under contract EA006734 to CourtView Justice Solutions, Inc. who has agreed to assume all rights and responsibilities and honor all terms, conditions and pricing contained in the original contract; and
Whereas, this ordinance will enable the Clerk to appropriate said funds within the unappropriated balance of the Municipal Court Clerk computer fund; and
Whereas, sufficient funds are available within the Municipal Court Clerk computer fund balance; and
Whereas, it is necessary to secure the last twelve (12) months of twenty nine (29) months of software support and optional support services for the period of January 1, 2009 through December 31, 2009 for the Franklin County Municipal Court Clerk's case management system ; and
Whereas, an emergency exists in the usual daily operation of the Municipal Court Clerk's office, in that it is immediately necessary to provide for ongoing and uninterrupted software support for the Franklin County Municipal Court Clerk case management system, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court Clerk be and is hereby authorized and directed to modify contract EA006734 and all past, present and future contracts and purchase orders pursuant to EA006734 to reflect the change of the company name and federal identification number (FID) from Maximus, Inc. , FID 54-1000588 to CourtView Justice Solutions, Inc., FID 46-0521050.
Sections 2. That from the unappropriated monies in the Franklin County Municipal Court Clerk computer fund and from all monies estimated to be deposited into said fund, the sum of $48,860.00 be and is hereby appropriated within the Municipal Court Clerk computer fund 227, subfund 02, organization 2601, oca code 260208, object level 1- 03, object level 3 - 3369.
Section 3. That the Franklin County Municipal Court Clerk be and is hereby directed and authorized to enter into the last twelve (12) months of a twenty nine (29) month contract with CourtView Justice Solutions, Inc. to be paid on a quarterly basis for the CourtView 2000 software support and optional support services.
Section 4. That for paying the cost thereof the sum of $278,860.00 or so much thereof as may be needed is hereby authorized to be expended from the Municipal Court Clerk computer fund, fund 227, department 2601, subfund number 02, oca code 260208, object level 1- 03, object level 3 - 3369- $278,860.00.
Section 5. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after if the Mayor neither approves nor vetoes the same.