Explanation
Background: This ordinance authorizes the Director of Public Utilities to enter into an agreement with Cornerstone OnDemand, Inc. for Software Support and Maintenance of the Cornerstone Learning Management Software, CyberU Program. The contract amount being authorized by this ordinance is $31,045.35.
The Cornerstone OnDemand learning management software is used by the Department of Public Utilities (DPU) aka Columbus Water and Power (CWP) to manage mandatory and optional training for its employees. The City's Learning Management Software System is a proprietary system from Cornerstone OnDemand, Inc., and as such, the city must purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc. Cornerstone OnDemand, Inc. also provides support and maintenance for this software program. Due to the proprietary nature of this software system it is in the best interest of the City to execute this contract per the sole source procurement provisions of Chapter 329 of the Columbus City Codes.
Cornerstone OnDemand, Inc. is the sole developer of the software and will provide all support and maintenance required to keep the system up to date. This contract will be in effect from November 8, 2025 up to and including November 7,2026. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested and is subject to mutual agreement between the parties, approval of City Council, and appropriation and certification of funds by the City Auditor. This contract shall not automatically renew.
Principal Parties:
Cornerstone OnDemand, Inc.
1601 Cloverfield Blvd South
Santa Monica, CA 90404
Laura Baker, (310) 346-8428
Contract Compliance Number: 000683
Contract Compliance Expiration Date: PENDING UPDATE
Fiscal Impact: $31,045.35 is available from within the Public Utilities Operating Funds to meet the financial obligations of this contract.
$30,141.12 was spent in 2024
$28,410.90 was spent in 2023
Title
To authorize the Director of Public Utilities to enter into a sole source contract with Cornerstone OnDemand, Inc. for Software Support and Maintenance of the Cornerstone Learning Management Software, CyberU Program; and to authorize the expenditure of $31,045.35 split between the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds. ($31,045.35)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into contract with Cornerstone OnDemand, Inc. for Software Support and Maintenance of the Cornerstone Learning Management Software, CyberU Program; and
WHEREAS, the Department of Public Utilities currently utilizes the Cornerstone software programs by Cornerstone OnDemand, Inc., the sole developer of this software; and
WHEREAS, because the City's Learning Management Software System is a proprietary system from Cornerstone OnDemand, Inc., and as such, the city can only purchase annual support and maintenance services from Cornerstone OnDemand, Inc., this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Codes, Section 329; and
WHEREAS, it is necessary to authorize the expenditure of $31,045.35 from the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities in that it is necessary to authorize the Director to enter into a sole source contract with Cornerstone OnDemand, Inc. for Software Support and Maintenance of the Cornerstone Learning Management Software, CyberU Program; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a sole source contract with Cornerstone OnDemand, Inc. for Software Support and Maintenance of the Cornerstone Learning Management Software, CyberU Program.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the purpose stated in Section 1, the expenditure of $31,045.35 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from Public Utilities in object class 03 Services, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachments to this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.