explanation
BACKGROUND: The Director of Human Resources, Employee Benefits/Risk Management section, requires imaging services to implement an electronic filing and on-line data management system for health and workers' compensation benefits administration for the City of Columbus employees. The most effective solution identified by the Department of Technology and Human Resources is a turnkey system where all active files are imaged, indexed, stored, and accessed electronically; and to provide a more efficient process for recording, filing, record retention, tracking, and retrieval of claim information. Cost estimates are based upon negotiations with the selected vendor, Intellinetics, Inc. to include software development and implementation including hardware and software licenses.
Intellinetics, Inc. Contract Compliance No. 31-1491111
This ordinance is submitted as an emergency so as to allow financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Fiscal Impact: Funds were budgeted in the Employee Benefits' fund in the Human Resources Department's account for such reasons. Passage of this ordinance will reduce the Employee Benefits' fund balance by $60,000.
title
To authorize the Director of the Department of Human Resources to enter into contract with Intellinetics, Inc. to provide imaging software development and implementation services for health and workers' compensation benefits administration for city employees; to authorize and direct the expenditures of $60,0000.00 or so much thereof as may be necessary; and to declare an emergency. ($60,000.00)
body
WHEREAS, it is in the best interest of the City of Columbus to enter into a contract to provide for imaging software development and implementation services to assist in the health and workers' compensation benefits administration for city employees.
WHEREAS, it is necessary to authorize the expenditure of $60,000.00 or so much thereof as may be necessary to pay contract costs for imaging services; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director be and is hereby authorized and directed to enter into a contract with Intellinetics, Inc. for imaging software development and implementation services for health and workers' compensation benefits administration for city employees.
SECTION 2. That the expenditure of $60,000 from fund No. 502, Department of Human Resources, Division No. 46-01, Object Level 1: 03, Object level 3: 3336, OCA code 450882 is hereby authorized and directed.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) of the Columbus City Code.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.