Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with S. A. Comunale Company, Inc. for upgrades to the Central Monitoring System at City Hall, 90 West Broad Street. The original contract was authorized by Ordinance No. 0800-2014, passed by City Council on April 23, 2014, for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division.
This legislation authorizes a modification of the contract for software upgrades. The Facilities Management Division, Security Offices, is responsible for monitoring the automatic dialers of each building fire alarm panel to the 911 Center. S.A. Comunale will update the software/equipment and provide training for all security personnel. Additionally, the Fire Alarm Panel and related system at Fire Station 12 is in need of replacement. Therefore, S. A. Comunale Company, Inc. will install a new fire alarm system to ensure the Fire Station's alarm and monitoring system is operating properly.
S.A. Comunale was chosen to perform this work because it is already under contract with Facilities Management as it is the contractor for the fire alarm systems. Therefore, it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure that software and equipment upgrades for the security systems and Fire Station 12 can be provided quickly and without interruption.
S.A. Comunale Contract Compliance No. 34-1122758, expiration December 21, 2019.
Fiscal Impact: This ordinance authorizes the expenditure of $24,474.00 from the General Fund and $22,832.00 from the Safety Voted Bond Fund for upgrades to the Central Monitoring System at City Hall, 90 West Broad Street and Fire Station #12 located at 3200 Sullivant Ave.
Title
To authorize the Director of the Department of Finance and Management to modify a contract on behalf of the Facilities Management Division with S. A. Comunale Company, Inc. for upgrades to the Central Monitoring System and the fire alarm system at Fire Station 12; to authorize the expenditure of $24,474.00 from the General Fund; to authorize the expenditure of $22,832.00 from the Safety Voted Bond Fund; and to declare an emergency, ($47,306.00)
Body
WHEREAS, a formal bid was advertised in 2014 for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and
WHEREAS, S.A. Comunale was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, Ordinance No. 0800-2014, passed by City Council on April 23, 2014, authorized the original contract with S.A. Comunale, Inc. for an initial one-year term with four (4) annual renewal options; and
WHEREAS, it is necessary to modify the contract with S.A. Comunale for upgrades to the Central Monitoring System at City Hall and the fire alarm system at Fire Station 12; and
WHEREAS, emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to modify a contract with S.A. Comunale Company, Inc. for upgrades to the Central Monitoring System at City Hall and the fire alarm system at Fire Station 12, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify an existing contract with S.A. Comunale Company, Inc. for upgrades to the Central Monitoring System at City Hall, 90 West Broad Street and the fire alarm system at Fire Station 12 located at 3200 Sullivant Ave.
SECTION 2. That the expenditure of $24,474.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, SubFund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $22,832.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Fund 7701, SubFund 000000 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the expenditures above shall be paid upon order from the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is property accounted for and recorded accurately on the City’s financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.