Explanation
1. BACKGROUND
The Division of Infrastructure Management is responsible for street cleaning in Columbus. Debris gathered as a result of street cleaning, brush clearing and other street maintenance activities is dumped at the landfill operated by the Solid Waste Authority of Central Ohio (SWACO). This legislation authorizes the expenditure of up to $100,000.00 for tipping fees at SWACO's landfill.
2. BID WAIVER
This legislation also waives the formal competitive bidding requirements of the Columbus City Code. Even though refuse disposal services are available in the market place other than those offered by SWACO, competitive bidding must be waived because of the city's contractual relationship with SWACO. Fees are determined based on SWACO's rate setting process in which the City of Columbus has participated, based upon its membership on the SWACO Board.
3. FISCAL IMPACT
The Division of Infrastructure Management anticipated 2014 tipping fees for street sweeping activities would total $265,000.00. That amount was budgeted and later authorized to be expended with ordinance 0752-2014. After completion of the mid-year review it is now believed $365,000.00 will be needed to dispose of debris collected during street sweeping operations. This ordinance authorizes the additional $100,000.00 needed to continue street sweeping operations. Fiscal staff will reprioritize and scrutinize future expenditures to fit this expenditure within the current budget appropriations.
4. EMERGENCY DESIGNATION
Emergency action is requested to avoid delays of payment to SWACO that could result in the city incurring interest and penalties as specified within the agreement between the city and SWACO.
Title
To authorize the Director of Public Service to establish a purchase order with the Solid Waste Authority of Central Ohio for landfill use by the Division of Infrastructure Management; to authorize the expenditure of $100,000.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund; and to waive the competitive bidding requirements of the City Code; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Division of Infrastructure Management is responsible for maintenance of roadways in Columbus; and
WHEREAS, debris collected from the street cleaning activities must be dumped at an approved landfill; and
WHEREAS, to ensure that funds are available and there is no lapse in service or late fees assessed; and
WHEREAS, the competitive bidding provisions of Chapter 329 of the City Code must be waived; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Infrastructure Management, Department of Public Service, in that it is immediately necessary to establish an encumbering document with the Solid Waste Authority of Central Ohio for disposal services, to avoid incurring interest penalties due to late payments, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to establish a purchase order with the Solid Waste Authority of Central Ohio, Department 1833, Columbus, Ohio 43271, in an amount not to exceed $100,000.00, for payment of refuse tipping fees in accordance with the applicable specifications on file in the Office of the Director of Public Service, which are hereby approved.
SECTION 2. That for the purpose of paying the cost of the tipping fees, the sum of $100,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street Construction, Maintenance and Repair Fund, Fund 265, Department No. 59-11, Division of Infrastructure Management, Object Level One Code 03, Object Level Three Code 3389, OCA Code 591155 ($100,000.00) to the Solid Waste Authority of Central Ohio.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, City Council has determined that it is in the best interest of the City that competitive bidding requirements of Chapter 329 of City Code be waived and hereby waives said section.
SECTION 4. That the City Auditor be and hereby is authorized to make any/all other accounting changes for the transactions discussed within this ordinance that are construed by the City Auditor to be reasonably consistent with the intent of this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.