Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Jess Howard Electric, in the amount of $362,627.98; for the Morrison Road Booster Station Improvements Project, Division of Power and Water Contract Number 1146.
This project consists of necessary electrical upgrades for the Morrison Road booster station. Switchgear and motor control centers are at a point of service where it is more cost effective to replace than to repair. The existing on-site electrical transformers are approximately 50 years old and likely contain PCB's (polychlorinated biphenyl), an environmental contaminant. Due to their age, these transformers are at risk of leaking and creating an environmental violation. The existing transformers will be removed and replaced with new transformers. This is a critical booster station that services a pressure district that includes a large hospital. To ensure continuous service in the event of a power outage, a permanent diesel powered back-up generator will be installed on the site.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on July 28, 2010. Bids were received from: Jess Howard Electric - $362,627.98; Gaylor, Inc. - $372,127.68 (non-responsive); Settle-Muter Electric - $382,319.00 (non-responsive); Claypool Electric - $395,200.01; Affordable Choice Electric - $460,225.66; and Capital City Electric - $107,721,841.50 (non-responsive).
Gaylor, Inc. and Capital City Electric were deemed non-responsive for not returning the entire bid book. Capital City Electric, additionally, had errors in their extended totals resulting in a highly skewed grand total. Settle-Muter Electric was deemed non-responsive as the amount to be specified for the bid bond was blank.
The lowest, best, most responsive, responsible bid was from Jess Howard Electric in the amount of $362,627.98. Their Contract Compliance Number is 31-4405752 (expires 1/16/11, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Jess Howard Electric for the Morrison Road Booster Station Improvements Project; for the Division of Power and Water; to authorize a transfer and expenditure of $362,627.98 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2010 Capital Improvements Budget.($362,627.98)
Body
WHEREAS, six bids for the Morrison Road Booster Station Improvements Project was received and publicly opened in the offices of the Director of Public Utilities on July 28, 2010; and
WHEREAS, the lowest, best, most responsive, responsible bid was from Jess Howard Electric in the amount of $362,627.98; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Morrison Road Booster Station Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water, and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Jess Howard Electric, for the Morrison Road Booster Station Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Morrison Road Booster Station Improvements Project with the lowest, best, most responsive, responsible bidder, Jess Howard Electric, 6630 Taylor Rd., Blacklick, Ohio 43004; in the amount of $362,627.98; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $362,627.98 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100000 (carryover) | Water Main Rehab. | 642900 | -$284,122.69
606 | 690263-100000 (carryover) | Doherty Rd. W.L. Imp's | 690263 | -$4,520.00
606 | 690374-100000 (carryover) | WASIMS | 642900 | -$31,040.00
606 | 690375-100000 (carryover) | Livingston Ave. Booster Sta. | 690375 | -$30,399.89
606 | 690383-100000 (carryover) | SR 317/London-Groveport Rd. | 642900 | -$12,545.40
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | 647302 | +$362,627.98
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100000 (carryover) | Water Main Rehab. | $433,998 | $718,121 | +$284,123 (est. authority for cancellation)
606 | 690236-100000 (carryover) | Water Main Rehab. | $718,121 | $433,998 | -$284,123
606 | 690263-100000 (carryover) | Doherty Rd. W.L. Imp's | $0 | $4,520 | +$4,520 (est. authority for cancellation)
606 | 690263-100000 (carryover) | Doherty Rd. W.L. Imp's | $4,520 | $0 | -$4,520
606 | 690374-100000 (carryover) | WASIMS | $0 | $31,040 | +$31,040 (est. authority for cancellation)
606 | 690374-100000 (carryover) | WASIMS | $31,040 | $0 | -$31,040
606 | 690375-100000 (carryover) | Livingston Ave. Booster Sta. | $0 | $30,400 | +$30,400 (est. authority for cancellation)
606 | 690375-100000 (carryover) | Livingston Ave. Booster Sta. | $30,400 | $0 | -$30,400
606 | 690383-100000 (carryover) | SR 317/London-Groveport Rd. | $0 | $25,127 | +$25,127 (est. authority for cancellation)
606 | 690383-100000 (carryover) | SR 317/London-Groveport Rd. | $25,127 | $12,581 | -$12,546
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | $0 | $362,629 | +$362,629
SECTION 4. That the expenditure of $362,627.98 is hereby authorized for the Morrison Road Booster Station Improvements Project within the Water Works Enlargement Voted Bonds Fund No. 606, Division 60-09, Project No. 690473-100002 (carryover), Object Level Three 6621, OCA Code 647302.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.