Explanation
1. BACKGROUND
This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with Stantec Consulting Services Inc., for the Big Walnut Trunk Extension Phase 2 project, CIP #650033-100002, in an amount up to $1,197,843.45, to pay for the engineering services during construction.
This project will construct the final extension of the Big Walnut Sanitary Trunk Sewer north of Central College Road and east of Hoover Reservoir. It will provide sanitary sewer service for the rapidly developing area between Hoover Reservoir and New Albany, north of State Route 161. The project will begin upstream of the existing Shaft #4 and proceed generally in a northerly direction towards Lee Road and then in a northeasterly direction to the intersection of Smother Road and Harlem Road.
To date Stantec Consulting Services Inc. has completed the detailed design, specifications, contract documents, Geotechnical Baseline Report (GBR), and the initial 12 months of services during construction. This modification will add funding to provide engineering services during construction for the next phase of construction.
The Community Planning Area for this project is 99-Citywide
1.1 Future Renewals/Modifications: A future modification is anticipated to fund the engineering services needed to complete construction.
1.2 Amount of additional funds to be expended: $1,197,843.45.
Original Contract: $1,241,262.13
Design Modification #1 $1,071,635.19
Design Modification #2 $2,839,941.18
Construction Services Mod #3 $1,028,056.61
Construction Services Mod #4 $1,197,843.45
Total to Date: $7,378,738.56
Construction Services Mod #5 $1,000,000.00
PROJECTED TOTAL $8,378,738.56
1.3. Reason other procurement processes are not used: This contract was awarded through the City’s Request for Proposal process for engineering services needed to complete the project with planned modifications to add funding. This is one of the planned modifications to add funding. Another procurement process is not required.
1.4. How the cost of renewal was determined: The cost proposal was provided by Stantec Consulting Services Inc., reviewed by the Division of Sewerage, and Drainage and was deemed acceptable. The fees in the proposal are based upon contract pricing already established for job titles, tasks, and allowable expenses for the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will extend the reach of the Big Walnut Trunk to its full build out capacity and will allow the City of Columbus to extend its service area thus creating additional utility and tax base. It will also allow for future developments and extensions of sanitary sewers into new or existing neighborhoods that would have previously had to utilize a home sewage treatment system. This will increase runoff and ground water quality for the region.
3. CONTRACT COMPLIANCE INFORMATION
Stantec Consulting Services Inc.’s contract compliance number is CC-000462 and expires 7/6/25.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. Stantec Consulting Services Inc. is classified as a majority company by the City’s Office of Diversity and Inclusion. Per the Utilization Plan submitted with this ordinance, Stantec Consulting Services Inc. plans to use one City-certified MBE/WBE sub-consultants on this project for a total spend of $89,755.17, or about 7.5% of the work.
As part of their proposal, Stantec Consulting Services Inc. has proposed using the following sub-consultants to perform contract work:
Company Name City/State ODI Certification Status
MarshWagner Inc. Columbus, Ohio WBE
AECOM Consult. Inc. Columbus, Ohio MAJ
The certification of Stantec Consulting Services Inc. and the above companies was in good standing at the time of the contract modification.
5. FISCAL IMPACT
Funding for this contract will be obtained through the Ohio Water Development Authority Direct Loan Program. City Council authorized this loan application and acceptance of loan funding via Ordinance 0652-2024, passed by Council on 3/25/24. This loan is expected to be approved at the August Board meeting. This ordinance is contingent upon the OWDA Board approving the loan application. Funds will need to be appropriated in the Sanitary - Fresh Water Market Rate Fund, Fund 6124.
The Ohio Water Development Authority (OWDA) Direct Loan Program is a reimbursement program. Purchase orders will need to be established to Stantec Consulting Services Inc. for these contracts. Public Utilities will need to pay invoices directly to Stantec Consulting Services Inc. and then submit reimbursement requests based upon these paid invoices to OWDA for OWDA to reimburse Public Utilities.
Title
To authorize the Director of the Department of Public Utilities to modify and increase a professional engineering services contract with Stantec Consulting Services Inc. for the Big Walnut Trunk Extension Phase 2 project; to appropriate funds in the Sanitary - Fresh Water Market Rate Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize an expenditure of $1,197,843.45 from the Sanitary Fresh Water Market Rate Fund to pay for the contract modification. ($1,197,843.45)
Body
WHEREAS, there is an existing professional engineering services contract with Stantec Consulting Services Inc. for the Big Walnut Trunk Extension Phase 2 - Engineering Mod project; and
WHEREAS, it is necessary to authorize a modification to the contract to increase the dollar amount of the contract to fund detailed design of the project; and
WHEREAS, Ordinance 0652-2024 authorized this modification to be funded by a loan to be obtained through the Ohio Water Development Authority (OWDA) Direct Loan Program; and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, it is necessary to appropriate funds in the Sanitary Fresh Water Market Rate Fund, Fund 6124; and
WHEREAS, funds must be expended to pay for services provided under this contract modification; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $1,197,843.45 is appropriated in the Sanitary - Fresh Water Market Rate Fund, Fund 6124, per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of the Department of Public Utilities is hereby authorized to modify and increase the professional engineering services contract with Stantec Consulting Services Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio, 43204, for the Big Walnut Trunk Extension Phase 2 project, in an amount up to $1,197,843.45.
SECTION 3. That the expenditure of $1,197,843.45, or so much thereof as may be needed, is hereby authorized to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.