Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into contract for maintenance and repair services of crime lab instruments with Qiagen, in the amount of $26,819.84. The Division of Police Crime Lab utilizes eight EZ1 Advanced XL DNA Extraction Workstations. This equipment is used for DNA extraction of casework samples by the Forensic Biology section of the Crime Lab. The EZ1 Advanced workstations consists of completely automated systems for DNA extraction of evidence samples. Crime Lab personnel use these workstations to handle, screen, and analyze forensic DNA casework samples and to improve DNA laboratory infrastructure and analysis capacity, so that forensic DNA samples can be processed more efficiently and cost effectively. The Division of Police has a need for maintenance and repair services with Qiagen in order to ensure timely maintenance of equipment and adequately protect the City's investment in such instruments involved in helping to solve crimes.
BID INFORMATION: The Division of Police is requesting to issue this maintenance contract in accordance with provisions of sole source procurement based on: 1) the inherent risk that services provided by a third party may invalidate instrument warranties and original instrument purchase terms, and 2) that Qiagen is the sole source for factory recommended replacement parts.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: CC41306-92416 expired 04/21/2017; this vendor will be contract compliant prior to reading by City Council.
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that there are maintenance and repair services for the eight EZ1 Advanced XL DNA Extraction Workstations as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $26,819.84 from the Division of Police's General Fund operating budget with Qiagen for a maintenance and repair contract for Crime Lab equipment. This amount was budgeted in the Division of Police’s 2017 General Fund budget. The Division of Police spent $ 10,932.02 in 2016 for these services.
Title
To authorize and direct the Director of Public Safety to enter into a contract for maintenance and repair services for Crime Lab instruments with Qiagen, in accordance with the provisions of sole source procurement; to authorize the expenditure of $26,819.84 from the General Fund; and to declare an emergency. ($26,819.84)
Body
WHEREAS, the Division of Police needs maintenance and repair services for the eight (8) EZ1 Advanced XL DNA Extraction Workstations at the Police Crime Lab; and
WHEREAS, Qiagen is a sole source provider of these maintenance and repair services, therefore, it is in the best interest of the City to enter into said agreement in accordance with the relevant sole source provisions of the City of Columbus Codes; and
WHEREAS, funds budgeted in the Division's General Fund budget will be used for the contract; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Public Safety to enter into a contract with Qiagen to have maintenance and repair services for the eight EZ1 Advanced XL DNA Extraction Workstations as soon as possible for the preservation of the public health, peace, property safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a contract for maintenance and repair services with Qiagen.
SECTION 2. That the expenditure of $26,819.94, or so much thereof as may be needed, be and the same is hereby authorized in the General Fund in object class 03 Contractual Services per the accounting codes in the attachment to this ordinance:
SECTION 3. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.