Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order with Smart Solutions Inc. in accordance with an established Universal Term Contract.
The Division of Operational Support is in the process of entering into contract for the upgrade, installation and support of the Customer Interaction Center (CIC) phone system. There is a need to purchase additional servers to support the new system and the upgrades. The server needed will be purchased from of an established Universal Term Contract, FL-001717, expires June 30, 2007.
SUPPLIER: Smart Solutions Inc (34-1403269)
FISCAL IMPACT: $36,000.00 is need for this purchase.
The Division of Operational Support has encumbered $100,000.00 in 2006 which is the threshold allowed in Columbus City Code Section 329 for Universal Term Contracts beyond which an ordinance is required.
Emergency legislation is being requested so that the servers can be ordered and configured during the upgrade and installation on the CIC system and so as not cause any interruption in the over time line of the project.
Title
To authorize the Director of Finance and Management to establish a purchase order with Smart Solutions Inc for the purchase of Computer Hardware for the Division of Operational Support, to authorize the expenditure of $15,120.00from the Sewerage System Operating Fund, $3,240.00 form the Storm Water Operating Fund, $6,480.00 from the Electricity Operating Fund, $11,160.00 from the Water Operating Fund and to declare an emergency. ($36,000.00)
Body
WHEREAS, the Department of Public Utilities, Division of Operational Support is in the process of contracting for the upgrade, installation and support of the Customer Interaction Center (CIC) phone system, and
WHEREAS, due the upgrade, additional servers will be needed, and
WHEREAS, the Division of Operational Support wishes to purchase the needed servers from an established Universal Term Contract with Smart Solutions on file with the Purchasing Office, and
WHEREAS, purchase order will be issued in accordance with the terms and specifications of Contract Number: FL001717 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Operational Support in that it is immediately necessary to establish a purchase order so that the servers can be ordered and configured during the upgrade and installation on the CIC system and so as not cause any interruption in the over time line of the project with Smart Solutions Inc for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Smart Solutions Inc for the purchase of Computer Hardware for the Division of Operational Support, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $36,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund 650
OCA: 600205
Object Level 1: 02
Object Level 3: 2193
Amount: $15,120.00
Fund 675
OCA: 600215
Object Level 1: 02
Object Level 3: 2193
Amount: $3,240.00
Fund 550
OCA: 600207
Object Level 1: 02
Object Level 3: 2193
Amount: $6,480.00
Fund 600
OCA: 600209
Object Level 1: 02
Object Level 3: 2193
Amount: $11,160.00
TOTAL: $36,000.00
Section 3.
That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.