Explanation
1. BACKGROUND: This legislation authorizes the Director of the Office of Diversity and Inclusion (ODI) to modify (Mod #1) an existing services agreement with JD² Strategists, LLC for post disparity study implementation support services. This modification adds additional funding and was anticipated in the original contract as phase 2 work to begin in July 2020 and continue through December 2020.
1.1 Amount of additional funds to be expended: $100,000.00
Original Contract $ 49,950.00
Modification #1 $100,000.00
CONTRACT TOTAL $149,950.00
1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
This was an existing project and to rebid this would cause significant problem delays and disrupted program implementation.
1.4 How cost of modification was determined:
The cost was determined by negotiations between the Office of Diversity and Inclusion and JD² Strategists LLC.
2. CONTRACT COMPLIANCE INFO: JD2 Strategists, LLC. 42-1716179 | Exp. 02/28/2020 | Vendor #: 004939
3. EMERGENCY DESIGNATION: Is being requested at this time to expedite the funding update and keep the project on schedule.
4. FISCAL IMPACT: This ordinance authorizes the expenditure of up to $100,000.00 from the General Fund 1000.
Title
To authorize the Director of the Office of Diversity and Inclusion to modify (Mod #1) an existing services agreement with JD² Strategists, LLC.; to authorize an expenditure of up to $100,000.00 from the General Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the original contract number, PO205476 was created and approved on December 17, 2019 for the for post disparity study implementation support services and phase 2 work; and
WHEREAS, it is necessary to authorize an expenditure of up to $100,000.00 from the General Fund, Fund 1000; and
WHEREAS, an emergency exists in the usual daily operation of the Office of Diversity and Inclusion in that it is immediately necessary to authorize the Director of the Office of Diversity and Inclusion to modify (Mod #1) an existing services agreement with JD² Strategists, LLC. for post disparity study implementation support services to stay on schedule, for the public health, safety and welfare; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Office of Diversity and Inclusion is hereby authorized to modify (Mod #1) an existing service agreement with JD² Strategists, LLC., 175 S. Third Street, Suite 200, Columbus, Ohio 43215, for the post disparity study implementation support services in accordance with the terms and conditions of the contract on file in the office of the Office of Diversity and Inclusion.
SECTION 2. That the expenditure of up to $100,000.00 is hereby authorized from the General Fund, Fund 1000 per the accounting codes attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.