Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with S.A. Comunale Company, for the installation of surge protection for the various City of Columbus buildings which are monitored by the Central Monitoring System at City Hall, 90 West Broad Street. Ordinance No. 1920-2012, passed by City Council October 3, 2012, authorized the contract with S.A. Comunale for the installation of the Central Monitoring System at City Hall, 90 West Broad Street.
A modification of the contract is necessary for the installation of surge protection on fifty-seven fire alarm panels located at the various City Buildings being monitored. The work shall include, but is not limited to, the installation of surge protectors on the main 120 volt power supply for each fire alarm panel dialer, if separate from the main alarm panel, and on two phone lines. The surge protection will provide an extra line of security from the fire alarm panels to the monitoring station. The surge protection is a preventive measure that should eliminate service calls to replace entire fire panels at the buildings after power surges have occurred.
S.A. Comunale was chosen to perform this work because it is already under contract with Facilities Management as it is the contractor for the fire alarm systems. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services.
S.A. Comunale Company, Inc. Contract Compliance No. 34-1122758, expiration date December 13, 2014.
Fiscal Impact: The cost of this modification is $67,588.13. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with S.A. Comunale for the installation of surge protection for various buildings which are monitored by the Central Monitoring System at City Hall, 90 West Broad Street; to authorize the expenditure of $67,588.13 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($67,588.13)
Body
WHEREAS, Ordinance No. 1920-2012, passed by City Council October 3, 2012, authorized the original contract for S.A. Comunale to install the Central Monitoring System at City Hall, 90 West Broad Street; and
WHEREAS, it is necessary to modify said contract for the installation of surge protection for the various buildings that are monitored by the Central Monitoring System at City Hall, 90 West Broad Street; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division; in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with S.A. Comunale for the installation of surge protection for various buildings that are monitored by the Central Monitoring System at City Hall, 90 West Broad Street, to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division for the installation of surge protection at various city buildings that are monitored by the Central Monitoring System at City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $67,588.13, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level: 06
Object Level 3: 6620
Amount: $67,588.13
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.