Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to modify a service contract with Amanda King dba Spatialist, LLC to extend the term of the contract from May 29, 2026, to August 31, 2026. No additional funds shall be added to the contract.
Spatialist LLC was hired in December 2025 to assist the Department of Development in updating loan documents, policies, and procedures used by the Division of Housing in the Rental and Homeownership programs to be in compliance with recently updated federal regulations. It is taking city staff longer than expected to make these updates.
Original contract $44,975.00 Ord. 3095-2025 PO44633
Modification 1 $ 0.00
Total Contract $44,975.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds being requested under this modification is $0.00.
2. There is no need for additional services, just additional time to complete the updates as originally
planned.
3. It is in the City’s best interest to continue with the Spatialist, LLC to complete the project that is currently in progress towards completion. The Department of Development advertised RFQ031306 through the Vendor Services portal on September 29, 2025, and accepted proposals for HOME Investment Partnerships Program (HOME) Final Rule Loan Document and Policy Review and Update services through the Bonfire portal on October 20, 2025. Two (2) proposals were submitted in response to RFQ031306 in accordance with the relevant provisions of Chapter 329 of the Columbus City Codes. Amanda King, dba Spatialist LLC, was selected by an evaluation committee of Department of Development staff. The qualifications were based on the team's project management experience, availability, approach, and other factors.
4. There is no change in price for the services.
EMERGENCY DESIGNATION: Emergency action is needed to avoid any delay in compliance with meeting federal regulations updating the Department’s HOME policies for all programs for compliance with the HOME Final Rule. Emergency action is necessary to avoid any disruption in services.
FISCAL IMPACT: No additional funds shall be added to the contract.
CONTRACT COMPLIANCE: The vendor’s contract compliance 043977 expires 12/9/2026.
Title
To authorize the Director of the Department of Development to modify a service contract with Amanda Kind dba Spatialist, LLC to extend the term of the contract from May 29, 2026, to August 31, 2026, for the purpose of updating Department’s HOME policies for all programs for compliance with the HOME Final Rule; and to declare an emergency. ($0.00)
Body
WHEREAS, Spatialist LLC was hired in December 2025 to assist the Department of Development in updating loan documents, policies, and procedures used by the Division of Housing in the Rental and Homeownership programs to be in compliance with recently updated federal regulations, it is taking city staff longer than expected to make these updates; and
WHEREAS, there is a need to authorize the Director of the Department of Development to modify a service contract with Amanda King dba Spatialist, LLC to extend the term of the contract from May 29, 2026, to August 31, 2026, for the purpose of updating Department’s HOME policies for all programs for compliance with the HOME Final Rule; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to modify a service contract with Amanda Kind dba Spatialist, LLC to extend the term of the contract from May 29, 2026, to August 31, 2026, all for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to modify a service contract with Amanda King dba Spatialist, LLC to extend the term of the contract from May 29, 2026, to August 31, 2026 to review and update the Department’s existing HOME Rental/CHDO Set-a-Side, HDP, and ADDI Loan documents, and update the Department’s HOME policies for all programs for compliance with the HOME Final Rule. No additional funds shall be added to the contract.
SECTION 2. That, for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.