Explanation
BACKGROUND:
On August 13, 2021 the Columbus City Treasurer's Office issued a request for proposal, RFQ019553. Four hundred eight vendors were solicited; one vendor - Crowe LLP responded. The evaluation committee which was comprised of representatives from the Department of Finance and Management, the City Auditor’s Office and the City Treasurer’s Office agreed that the only bidder, Crowe LLP be recommended to the Depository Commission and Treasury Investment Board as its choice to enter into negotiations and if successful, to enter into contract. On December 6, 2021, Columbus City Council authorized the Treasurer to enter into contract with Crowe LLP by passage of ordinance 3057-2021.
Crowe LLP has helped the City navigate its banking RFP process from its development through scoring to the City’s recommendation for new banking partners.
In anticipation of the implementation of new banking contracts, the Treasurer’s Office turned for needed project management assistance with the transition to Crowe LLP, as the consultant best-positioned to leverage its knowledge to do this work.
Columbus City Council passed ordinance 1725-2023 on July 10, 2023 authorizing the City Treasurer to modify its contract with Crowe LLP and to add $75,000.00 for project management expertise and to extend the term of the contract from July 31, 2023 through March 31, 2024, bringing the total contract amount to $318,500.00.
The transition between banking partners for merchant processing is a lengthy process and while progressing, is taking longer than anticipated. The City Treasurer now wishes to extend its contract with Crowe LLP through November 30, 2024 so that Crow may continue its support.
Emergency action is requested to permit Crowe LLP to continue to provide project management services during the City’s transition in banking partners.
FISCAL IMPACT: No funds are associated with the extension of the term of this agreement.
Contract Compliance: Crowe LLP, 350921680 expiration May 27, 2024
Title
To authorize the City Treasurer to modify its contract with Crowe LLP for consulting services to extend the contract term through November 30, 2024; and to declare an emergency $0.00. ($0.00)
Body
WHEREAS, the City Treasurer, representing the evaluation committee formed to evaluate responses for a banking RFP consultant, recommended Crowe LLP as its choice for development of a banking RFP and related services as provided for in RFP RFQ019553 issued on August 13, 2021; and
WHEREAS, at a meeting held on November 12, 2021 the Depository Commission and Treasury Investment Board authorized the City Treasurer to enter into negotiations with Crowe LLP for a contract as the City’s banking RFP consultant subject to approval by Columbus City Council; and
WHEREAS, On December 6, 2021, Columbus City Council authorized the Treasurer to enter into contract with Crowe LLP by passage of ordinance 3057-2021.; and
WHEREAS, Columbus City Council authorized the City Treasurer, with passage of ordinance 1725-2023 on July 10, 2023 to modify its contract with Crowe LLP and to add $75,000.00 for project management expertise and to extend the term of the contract from July 31, 2023 through March 31, 2024, bringing the total contract amount to $318,500.00; and
WHEREAS, the City Treasurer now wishes to modify its contract to extend its term through November 30, 2024 so that Crowe LLP may continue its support of the City’s transition to another banking partner with project management expertise; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the Treasurer to modify and extend its contract with Crowe LLP as cited below providing consulting services necessary that are vital for the daily operation of normal business activities of the City of Columbus, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Treasurer is hereby authorized to modify its contract with Crowe LLP for consulting services for the period through November 30, 2024.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.