Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contracts with Fishbeck, Thompson, Carr & Huber, Inc. (Fishbeck) in the amount of up to $500,000.00 for the Intersection - Roberts Road at Frazell Road-Spindler Road project.
The intent of this project is to provide the City of Columbus, Department of Public Service, Division of Design and Construction, additional resources to design improvements to reconfigure the intersections of Roberts Road with Frazell Road and Spindler Road into a double compact urban roundabout. Pedestrian and bikeway improvements are included through the Frazell Road and Spindler Road intersections and extended to the nearest intersection in each direction.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection - Roberts Road at Frazell Road-Spindler Road design contract. The project was formally advertised on the Vendor Services and Bonfire web sites from January 18, 2023, to February 15, 2023. The city received five (5) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on February 21, 2023. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
American Structurepoint, Inc. Columbus, OH MAJ
TranSystems Corporation of Ohio Columbus, OH MAJ
Dynotec Columbus, OH MBE
DLZ Ohio Columbus, OH MBE
Fishbeck Columbus, OH MAJ
Fishbeck received the highest score by the evaluation committee and will be awarded the Intersection - Roberts Road at Frazell Road-Spindler Road design contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Fishbeck.
2. CONTRACT COMPLIANCE
Fishbeck’s contract compliance number is CC011999 and expires 10/27/2024.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2022 Capital Improvement Budget and a transfer of cash and appropriation is required to establish sufficient budget authority for the project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an assigned City of Columbus MBE/WBE Program goal of 7% as provided by the Office of Diversity and Inclusion. Fishbeck submitted a proposal meeting the goal. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Fishbeck for the Intersection - Roberts Road at Frazell Road-Spindler Road project; and to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond. ($500,000.00)
Body
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection - Roberts Road at Frazell Road-Spindler Road project; and
WHEREAS, Fishbeck submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Fishbeck for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an approved City of Columbus MBE/WBE Program goal of 7% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal may subject the contractor to the Penalties for Non-Compliance; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530086-100021 / Intersection Improvements - Roberts Road - Frazell Rd and Spindler Rd (Voted Carryover) / $436,000.00 / ($436,000.00) / $0.00
7704 / P530303-100002 / Wheatland Avenue Improvements (Voted Carryover) / $778,502.00 / ($64,000.00) / $714,502.00
7704 / P538014-100000 / Intersection - Roberts Rd at Frazell Rd/Spindler Rd (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $436,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086-100021 (Intersection Improvements - Roberts Road - Frazell Rd and Spindler Rd), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P538014-100000 (Intersection - Roberts Rd at Frazell Rd/Spindler Rd), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $64,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530303-100002 (Wheatland Avenue Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), P538014-100000 (Intersection - Roberts Rd at Frazell Rd/Spindler Rd), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of the Department of Public Service be, and hereby is, authorized to enter into a professional services contract with Fishbeck at One East Campus View Boulevard, Suite 31, Columbus, Ohio 43235, for the Intersection - Roberts Road at Frazell Road-Spindler Road project in an amount up to $500,000.00.
SECTION 5. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P538014-100000 (Intersection - Roberts Rd at Frazell Rd/Spindler Rd), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period by law.