Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers and boilers under the purview of the Facilities Management Division.
The original contract was authorized by Ordinance No. 0792-2013, passed on April 17, 2013 for preventive maintenance and service for various chillers and boilers under the purview of the Facilities Management Division. A modification of the contract is necessary to renovate two variable frequency drives at the Columbus Police Academy, 1000 N. Hague Avenue. A variable frequency drive is a precision electronic device specifically designed and used to control the speed of motors. The variable frequency drives at the Police Academy are in a state of disrepair and is beyond its useful life. It is also necessary to conduct boiler work at the Jerry Hammond Center, 1111 East Broad Street. The mounting plate for the boiler burner assembly and ignition controls is cracked and is in need of repair. This will require the components be disassembled, a custom mounting plate will be manufactured and all components will be reassembled and tested.
Mid Ohio Air Conditioning was chosen to perform the work because it is the Facilities Management Division's contractor for preventive maintenance and service for various chillers and boilers under the purview of the Facilities Management. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure the needed renovations can be completed as quickly as possible.
Mid Ohio Air Conditioning Contract Compliance No. 31-0732219, expiration date February 21, 2015.
Fiscal Impact: The cost of this modification is $20,000.00. Sufficient funding is available in the Facilities Management General Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers and boilers under the purview of the Facilities Management Division; to authorize the expenditure of $20,000.00 from the General Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, Ordinance No. 0792-2013, authorized the Finance and Management Department, Facilities Management Division to enter into a contract with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers and boilers under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to modify the said contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers and boilers under the purview of the Facilities Management Division, to ensure needed renovations can be completed as quickly as possible, thereby preserving the public health, peace property, safety, and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers and boilers under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $20,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $20,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.