Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Alumni Roofing, Inc., for general construction services for renovation of the roof for the Division of Police, 2077 Parkwood Avenue. This renovation is necessary as the current roof has exceeded its life expectancy.
Formal bids were solicited and six companies submitted bids on September 19, 2014 as follows (0 FBE, 1 ^MBE, 1 *MBR):
General Maintenance & Engineering Co. $65,993.00
*Alumni Roofing Company, Inc. $103,500.00
^Smith Roofing, Ltd. $109,450.00
JB & Company $109.717.00
Commercial Painting $114,250.00
K & W Roofing $262,285.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Alumni Roofing. General Maintenance & Engineering withdrew their bid due to a bid error.
Emergency action is requested to enable the contractor to complete this project during good weather.
Alumni Roofing Company, Inc. Contract Compliance No 34-1865113, expiration date April 2, 2016.
Fiscal Impact: The cost of this contract is $103,500.00. This legislation authorizes a transfer of $103,500.00 between projects within the Safety Voted Bond Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director, on behalf of the Office of Construction Management, to enter into a contract with Alumni Roofing, Inc. for renovation of the roof for the Division of Police, 2077 Parkwood Avenue; to authorize the expenditure of $103,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($103,500.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund;
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to enter into a contract for general construction services for renovation of the roof for the Division of Police, 2077 Parkwood Avenue; and
WHEREAS, formal bids were solicited and six companies responded; and
WHEREAS, Alumni Roofing Company, Inc., is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Alumni Roofing Company, Inc. for renovation of the roof for the Division of Police, 2077 Parkwood Avenue, to enable the contractor to complete this project during good weather, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police/Fire 911 Communication Center 320017-100002 (Voted Debt SIT) $400,000|$296,500|($103,500)
Police Facility Renovation 330021-100000 (Voted Debt SIT) $3,262,677|$3,266,520|3,843
Police Facility Renovation 330021-100000 (Voted Debt SIT) $3,266,520|$3,370,020|$103,500
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash between projects within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-02|Fund: 701|OCA Code: 701702|Project Number: 320017-100002|Project Name: Police/Fire 911 Communication Center|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $103,500.00
TO:
Dept./Div.: 30-03|Fund: 701|OCA Code: 713321|Project Number: 330021-100000|Project Name: Police Facility Renovation|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $103,500.00
SECTION 3. The Finance and Management Director, on behalf of the Office of Construction Management, is hereby authorized to enter into a contract with Alumni Roofing, Inc., for general construction services for renovation of the roof for the Division of Police, 2077 Parkwood Avenue.
SECTION 4. That the expenditure of $103,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $103,500.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.