Explanation
BACKGROUND: This legislation authorizes the Finance and Management Department, Fleet Management Division, to make various expenditures for labor, materials, equipment, and services in conjunction with various Fleet capital projects that are, at times, unplanned but necessary to keep the main Facility at Groves Road operational as well as satillite facilities and fueling sites. Work may include fuel tank management, and small scale renovations to Fleet facilities, such as electrical, HVAC, and plumbing, and such other capital assets as deemed necessary by the Finance & Management Director. Work is of an emergency nature such as mechanical failure at a fueling station, a major fuel tank malfunction, and/or operational repairs needed at the Fleet Management facilities. All such items are capital eligible and must be addressed quickly. Establishing this Auditor Certificate enables the Fleet Management Division to react and solve problems quickly and efficiently. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. Funding for these expenditures is from the Finance and Management Division - Fleet Management Fund 513.
Emergency action is requested so that Fleet Management can address emergency repairs and/or renovations to capital assets. This is of special consideration given the need for Fleet Management to assess, repair and remediate the City's fifty-two (52) fuel site locations.
Fiscal Impact: This legislation authorizes an expenditure of $110,171.00, existing among three (2) projects within the Fleet Management Capital Fund 513.
Title
To amend the 2012 Capital Improvement Budget; to authorize the Director of Finance and Management to spend up to $110,171.00 for renovations at various Division of Fleet Managment facilities and fueling locations; to authorize the expenditure of $110,171.00 from the Fleet Management Capital Fund; and to declare an emergency. ($110,171.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvements Budget and to transfer cash between projects within the Fleet Management Fund, to provide sufficient funding in the appropriate areas for this expense; and
WHEREAS, various unexpected Fleet capital projects will likely become necessary within the Finance and Management Department, Fleet Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Managment, Division of Fleet Managment, in that it is immediately necessary to establish this Auditors Certificate for labor, materials, equipment, and services in conjunction with various Fleet capital projects that are, at times, unplanned but necessary to keep the main Facility at Groves Road operational as well as satillite facilities and fueling sites, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to appropriate from the unencumbered cash balance within the Department of Finance and Management, Fleet Management Fund 513, as follows:
Project OCA Code Object Level 3 Amount
513999-100000 (Unallocated Balance Fd. 513) 513999 6621 $ 10,171
SECTION 2. That the City Auditor is hereby authorized to transfer $110,171.00 within the Department of Finance & Management, Dept./Div. No. 45-05, Fleet Management Fund as follows:
FROM:
Project OCA Code Object Level 3 Amount
550002-100000 (Fleet Auto. Fuel Loc. Upgrades) 551306 6621 $100,000
513999-100000 (Unallocated Balance Fd. 513) 513999 6621 $ 10,171
TO:
Project OCA Code Object Level 3 Amount
550002-100002 (Fleet Fuel Tank Mgmt. Capital Blanket) 513022 6621 $100,000
550007-100000 (Fleet Facilities Capital Blanket) 513070 6621 $ 10,171
SECTION 3. That the 2012 Capital Improvement Budget be amended as follows:
CURRENT:
Fund 513-005; Project 550002-100000/Fleet Automated Fuel Location Upgrades/$301,699 (Voted Carryover)
Fund 513-005; Project 550002-100001/Fleet Fuel Tank Management Capital Blanket/$0 (Voted Carryover)
Fund 513-005; Project 513999-100000/Unallocated Balance Fd. 513/$10,171 (Voted Carryover)
Fund 513-005; Project 550007-100000/Fleet Facilities Capital Blanket/$0 (Voted Carryover)
AMENDED TO:
Fund 513-005; Project 550002-100000/Fleet Automated Fuel Location Upgrades/$201,699 (Voted Carryover)
Fund 513-005; Project 550002-100002/Fleet Fuel Tank Management Capital Blanket/$100,000 (Voted Carryover)
Fund 513-005; Project 513999-100000/Unallocated Balance Fd. 513/$0 (Voted Carryover)
Fund 513-005; Project 550007-100000/Fleet Facilities Capital Blanket/$10,171 (Voted Carryover)
SECTION 4. That the purchase of labor, materials, services and equipment will likely become necessary for various Fleet Management capital projects within the Finance and Management Department.
SECTION 5. That the expenditure of $110,171.00, or so much thereof as may be necessary, be and is hereby authorized from the Fleet Management Capital Fund No. 513, to pay the cost thereof as follows:
Project OCA Code Object Level 3 Amount
550002-100002 (Fleet Fuel Tank Mgmt. Capital Blanket) 513022 6621 $100,000
550007-100000 (Fleet Facilities Capital Blanket) 513070 6621 $ 10,171
All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.