Explanation
The Division of Police needs to purchase a Forward Looking Infrared System (FLIR) for the helicopter unit. This equipment is a thermal and visible light imaging system that will provide detection capabilities in any type of weather conditions, day or night. This purchase is intended to replace a FLIR camera lost in the August 25, 2010 incident. A total of $46,293.00 was paid to the city from the city's insurance company. These monies were deposited into the General Permanent Improvement Fund. Total cost to purchase a new FLIR camera is $146,293.00. Therefore, $100,000.00 will be needed from the Special Income Tax fund to fund this purchase.
Bid Information: Since FLIR Systems, Inc. is the sole manufacturer of the FLIR Systems (U8500XR Stabilized Gimbal Assembly) that is compatible with the cables and electronic boxes currently installed on the Police helicopters, this purchase shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of this purchase in order to have a second FLIR camera installed to alleviate the wear and tear on the other camera.
Contract Compliance #930708501
FISCAL IMPACT: This legislation amends the Department of Public Safety's Capital Improvement Budget and authorizes the purchase of a replacement FLIR camera from the General Permanent Improvement and the Special Income Tax Funds. There is no fiscal impact to the General Fund.
Title
To amend the Capital Improvement Budget, to authorize and direct the Finance and Management Director to enter into an agreement with FLIR Systems, Inc. for the purchase of a FLIR camera, in accordance with sole source procurement for the Division of Police, to authorize the appropriation and the expenditure of $146,293.00 from the Special Income Tax Fund and the General Permanent Improvement Fund; and to declare an emergency. ($146,293.00)
Body
WHEREAS, it is necessary to amend the Department of Public Safety's Capital Improvement Budget and appropriate funds in order to purchase a FLIR camera for the Division of Police; and
WHEREAS, this infrared camera system will provide better detection and safer flying for the Police Heliport Unit; and
WHEREAS, the purchase of this new FLIR camera is a replacement for a FLIR camera lost in the August 25, 2010 incident; and
WHEREAS, FLIR Systems, Inc. is the sole source provider from whom to purchase this type of camera; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to purchase a FLIR Camera System for use by the Police Helicopter unit, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into an agreement with FLIR Systems, Inc. for the purchase of a FLIR camera system for the Division of Police.
SECTION 2. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 748|Project Name: Police Equipment|Project No 330036-100000|Current Budget: 0|Revised Budget$46,293.
SECTION 3. That from the unappropriated monies in the Special Income Tax Debt Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $100,000.00 is appropriated to the Division of Police, Department of Public Safety, No. 30-03, Object Level 03- 6651, OCA Code 302018.
SECTION 4. That from the unappropriated monies in the General Permanent Improvement Fund No. 748, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $46,293.00 is appropriated to the Division of Police, Department of Public Safety, No. 30-03, Object Level 03- 6651, OCA Code 748036, Project 330036-100000.
SECTION 5. That the expenditure of $146,293.00, or so much as thereof as may be needed, be and is hereby authorized from the Special Income Tax Debt and the General Permanent Improvement Funds to pay the cost thereof as described in Section 1 of this ordinance as follows:
DIV FUND OBJ LEV (1) OBJ LEV (3) OCA PROJECT AMOUNT
30-03 430 06 6651 302018 $100,000
30-03 748 06 6651 748036 330036-100000 $46,293
SECTION 6. That said agreement shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.