Explanation
1. BACKGROUND
This ordinance authorizes the Director of Columbus Water and Power to enter into a contract modification with Danbert, Inc., for public sanitary sewers for the Blueprint Hilltop - Eureka/Fremont Area Integrated Solution, Permeable Pavers, Water Line Improvements, & Resurfacing project, CIP 650870-100802, 650870-153002, 690236-100143 & 530282-100147, in an amount up to $40,000.00.
This project consists of constructing bioretention basins/rain gardens within the City’s Right-of-Way and on City owned properties in the Hilltop/Eureka Fremont area to store and treat storm water runoff as part of the City of Columbus’s Wet Weather Integrated Plan mandated by the Ohio Environmental Protection Agency. The goal of the project is to enhance water quality within the streams that receive the storm water and to address flooding issues in the area. The Department of Public Service is requesting this modification to add additional funding due to unforeseen circumstances encountered in the construction process. A revised construction method is needed to properly perform the work. The cost of the unplanned work exceeds the available project contingency funding, and the work cannot be completed without additional funding.
Planning Area 53-Greater Hilltop
1.1 Amount of additional funds to be expended: $40,000.00
Original Contract $21,774,461.74 (PO460510, ORD 1297-2024)
Contract Modification #1 $ 40,000.00 (Current)
CONTRACT TOTAL $21,814,461.74
1.2. Reason other procurement processes are not used
This is a contract modification to add funding for unanticipated costs due to unforeseen conditions discovered in the construction process. Danbert, Inc. was the lowest, responsive bidder; therefore, another procurement process is not required.
1.3. How cost of modification was determined
The cost of the modification was determined based upon existing bid item costs and allowable expenses, with negotiation for needed additional line items.
1.4. Timeline
There is no change in the estimated timeline at this time. The contract started in August of 2024 and is estimated to end in 2026.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project aims to capture and treat stormwater runoff by constructing storm sewers in the project area and implementing regional green infrastructure. The goal is to enhance water quality within the receiving streams and address the flooding issue in the area.
3. CONTRACT COMPLIANCE INFORMATION
Danbert, Inc.’s contract compliance number is CC004618 and expires 5/14/2028.
As part of their proposal, Danbert, Inc. listed the following companies as subcontractors for this project:
Company Name City/State ODI Certification Status
Columbus Asphalt Paving Columbus, Ohio WBE
Russell Tree Experts LTD Westerville, Ohio MAJ
TFR Construction LLC Columbus, Ohio MBE
Danbert Electrical Corporation Plain City, Ohio MAJ
4K Landscape LLC Dublin, Ohio MAJ
Decorative Paving Company, LLC Loveland, Ohio MAJ
The Paul Peterson Company Columbus, Ohio MAJ
Garcia Surveyors, Inc. Columbus, Ohio MBE
The certification of Danbert, Inc. and the above companies were in good standing at the time the bid was awarded.
4. FISCAL IMPACT
Funding is budgeted, available, and appropriated within the Streets and Highways GO Bonds Fund, Fund 7704. Cash and appropriation need to be transferred between projects within the Streets and Highways GO Bonds Fund, Fund 7704, to align cash and appropriation with the proper project.
Title
To authorize the Director of Columbus Water and Power to modify the contract with Danbert, Inc. to add additional funding for the Department of Public Service to be used in the Blueprint Hilltop - Eureka/Fremont Area Integrated Solution, Permeable Pavers, Water Line Improvements, & Resurfacing Project; to authorize the transfer of cash and appropriation within the Streets and Highways GO Bonds Fund; and to authorize an expenditure of up to $40,000.00 within the Streets and Highways GO Bonds Fund to pay for the contract modification. ($40,000.00)
Body
WHEREAS, Columbus Water and Power is engaged in the Blueprint Hilltop - Eureka/Fremont Area Integrated Solution, Permeable Pavers, Water Line Improvements, & Resurfacing Project; and
WHEREAS, Contract PO460510 was authorized by Ordinance 1297-2024, passed by City Council on 6/10/2024, for the Blueprint Hilltop - Eureka/Fremont Area Integrated Solution, Permeable Pavers, Water Line Improvements, & Resurfacing Project; and
WHEREAS, a contract modification is needed for continued construction services in response to unforeseen conditions that require additional funding to remediate; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Streets and Highways GO Bonds Fund, Fund 7704, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds from the Streets and Highways GO Bonds Fund, Fund 7704, to pay for the contract modification; and
WHEREAS, it has become necessary in the usual daily operation to authorize the Director of Columbus Water and Power to modify the construction services agreement with Danbert, Inc. for the Blueprint Hilltop - Eureka/Fremont Area Integrated Solution, Permeable Pavers, Water Line Improvements, & Resurfacing Project; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $40,000.00, so much thereof as may be needed, is hereby authorized between projects within the Streets and Highways GO Bonds Fund, Fund 7704, per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Columbus Water and Power is hereby authorized to modify the professional construction services contract for the Blueprint Hilltop - Eureka/Fremont Area Integrated Solution, Permeable Pavers, Water Line Improvements, & Resurfacing project with Danbert, Inc., 8077 Memorial Drive, Plain City, OH, 43064, in an amount up to $40,000.00; in accordance with the terms and conditions of the contract on file with Columbus Water and Power.
SECTION 3. That the expenditure of $40,000.00, or so much thereof as may be needed, is hereby authorized from the Streets and Highways GO Bonds Fund, Fund 7704, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.