Explanation
BACKGROUND: For the option to purchase HD Truck Body, Welding, Fabrication, & Collision Services for Fleet Management. The term of the proposed option contracts would be two (2) years. Contracts are through September 30, 2009. The Purchasing Office opened formal bids on August 16, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002577. Two (2) bids were solicited. Nine (9) bids were received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidders:
All Around Welding & Construction Services CC#200875797 (Expires 9-24-09)
Blackburn's Fabrication, Inc. CC#311446789 (Expires 01-13-08)
Bell Equipment Company of Ohio CC#381941706 (Expires 12-1-08)
Burns Body Shop CC#311327701 (Expires 9-24-09)
Graham Ford, Inc. CC#340901877 (Expires 5-17-08)
Martin Painting & Coating Co. CC#310649396 (Expires 10-18-07)
McNeilus Truck & Manufacturing CC#411314526 (Expires 6-12-09)
Skinner Diesel Service CC#311132462 (Expires 9-24-09)
Schodorf Truck Body & Equipment Co. CC#314416487 (Expires 6-17-08)
Estimated Annual Expenditure of $44,000.00 Per Bidder for a Total Estimated Annual Expenditure: $396,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. Fleet Management will be required to obtain approval to expend from their appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into nine (9) contracts for the option to purchase HD Truck Body, Welding, Fabrication, & Collision Services with All Around Welding & Construction Services, Blackburn's Fabrication, Inc., Bell Equipment Company of Ohio, Burns Body Shop, Graham Ford, Inc., Martin Painting & Coating Co., McNeilus Truck & Manufacturing, Skinner Diesel Service, and Schodorf Truck Body & Equipment Co. to authorize the expenditure of nine (9) dollars to establish the contracts from the Purchasing/UTC Fund, and to declare an emergency. ($9.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 16, 2007 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because these services are used to repair and maintain City vehicles, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of Fleet Management in that it is immediately necessary to enter into a contract for an option to purchase HD Truck Body, Welding, Fabrication, & Collision Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase HD Truck Body, Welding, Fabrication, & Collision Services in accordance with Solicitation No. SA002577 as follows:
All Around Welding & Construction Services All Items Amount: $1.00
Blackburn's Fabrication, Inc. All Items Amount: $1.00
Bell Equipment Company of Ohio All Items Amount: $1.00
Burns Body Shop All Items Amount: $1.00
Graham Ford, Inc. All Items Amount: $1.00
Martin Painting & Coating Co. All Items Amount: $1.00
McNeilus Truck & Manufacturing All Items Amount: $1.00
Skinner Diesel Service All Items Amount: $1.00
Schodorf Truck Body & Equipment Co. All Items Amount: $1.00
SECTION 2. That the expenditure of $9.00 is hereby authorized from Purchasing Contract Account, Organization Level: 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.