Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Brick Rehabilitation - Pearl Street - Short North Brick Rehabilitation project.
This Project will reconstruct the brick pavement on Pearl Street from Russell Street to Warren Street and from Hubbard Avenue to Prescott Street. The project also consists of curb and sidewalk as well as drainage improvements.
This project will repair and replace some existing sidewalk that are in disrepair and will also build or update ADA curb ramps. Sidewalks will not be constructed where sidewalks there currently are none within the project limits. Pearl Street is a shared use (motor vehicles, bicyclist, and pedestrians) traffic venue.
6 new ADA ramps will be added or reconstructed on this project and an additional 11 ADA ramps will be upgraded with detectable warning improvements.
The project area is in the historic Short North (Italian Village) and is a mixed use commercial and residential community.
The estimated Notice to Proceed date is March 15, 2012. The project was let by the Office of Support Services through vendor services. 4 bids were received on August 11, 2011 (4 majority) and tabulated on August 12, 2011 as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Thompson Excavation, Ltd. $599,919.21 Carroll, OH Majority
Complete General Construction Co. $676,250.96 Columbus, OH Majority
Columbus Asphalt Paving $745,960.60 Gahanna, OH Majority
G&G Cement Contractors, LLC $830,492.30 Columbus, OH Majority
Award is to be made to Thompson Excavation, Ltd. as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Thompson Excavation, Ltd.
2. CONTRACT COMPLIANCE
The contract compliance number for Thompson Excavation, Ltd. is 522451675 and expires 5/9/13.
3. FISCAL IMPACT
Funding for this project is available due to the refund of monies on the Rich Street Bridge Project. These Funds will be transferred to the Street and Highway Improvement Fund, No. 766, where they will be utilized for this and other Capital Improvement projects.
Title
To authorize the Director of Public Service to enter into contract with Thompson Excavation, Ltd. and to provide for the payment of construction administration and inspection services, in connection with the Brick Rehabilitation - Pearl Street - Short North Brick Rehabilitation project; to amend the 2011 C.I.B.; to authorize the appropriation and transfer of $977,473.00 from the Local Transportation Improvement Fund to the Street and Highway Improvement Fund; to appropriate, transfer, and authorize the expenditure of $689,907.09 within the Street and Highway Improvement Fund for the Department of Public Service. ($689,907.09)
Body
WHEREAS, it is necessary to enter into contract to provide for the rehabilitation of Pearl Street from Russell Street to Warren Street and from Hubbard Avenue to Prescott Street; and
WHEREAS, this project also includes improvements to curb and sidewalk as well as drainage improvements; and
WHEREAS, bids were received on August 11, 2011, and tabulated on August 12, 2011, for the Brick Rehabilitation - Pearl Street - Short North Brick Rehabilitation project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, a reimbursement was received from the Ohio Department of Transportation for funds paid for the Rich Street bridge project; and
WHEREAS, it is necessary to transfer these funds from the Local Transportation Improvement Fund to the Street and Highway Improvement Fund to be utilized for other Capital Projects; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Thompson Excavation, Ltd., 6182 Winchester Road, Carroll, Ohio 43112 for the construction of the Brick Rehabilitation - Pearl Street - Short North Brick Rehabilitation project in an amount up to $599,919.21 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $89,987.88.
SECTION 2. That $977,473.00 is hereby appropriated within Fund 763, the Local Transportation Improvement Fund as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 565186-100000 / Rich Street Bridge / 10-5501 / 598085 / $977,473.00
SECTION 3. That the transfer of monies between the Local Transportation Improvement Fund and The Street and Highway Improvement Fund be authorized as follows:
From:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 565186-100000 / Rich Street Bridge / 10-5501 / 598085 / $977,473.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 80-0886 / 766999 / $977,473.00
SECTION 4. That the 2011 Capital Improvement Budget be amended due to the receipt of reimbursement funds for the Rich Street Bridge Project and other receipts as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Carryover) / $290,781.00 / $1,585,435.00 / $1,876,216.00
SECTION 5. That the 2011 Capital Improvement Budget be amended to establish sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Carryover) / $1,876,216.00 / ($689,908.00) / $1,186,308.00
766 / 530105-100002 / Brick Rehabilitation - Pearl Street - Short North Brick Rehabilitation (Street & Highway Carryover) / $0.00 / $689,908.00 / $689,908.00
SECTION 6. That the sum of $689,907.09 is hereby appropriated within Fund 766, the Streets and Highways G.O. Bonds Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $689,907.09
SECTION 7. That the monies appropriated in the foregoing Section 6 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the transfer of cash and appropriation within the Street and Highway Improvement Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $689,907.09
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530105-100002 / Brick Rehabilitation - Pearl Street - Short North Brick Rehabilitation / 06-6631 / 760502 / $689,907.09
SECTION 9. That for the purpose of paying the cost of the contract and inspection, the sum of $689,907.09 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highways Improvement Fund, No. 766, for the Division of Design and Construction, Dept.-Div. 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530105-100002 / Brick Rehabilitation - Pearl Street - Short North Brick Rehabilitation / 06-6631 / 760502 / $689,907.09
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period by law.