City of Columbus - File #: 0557-2011

• File #: 0557-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/29/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To authorize and direct the Director of Public Safety to modify and renew an existing maintenance contract with Morpho Trak, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS); to authorize the expenditure of $453,602.40 from the General Fund and the Justice Assistance Grant Fund; and to declare an emergency. ($453,602.40)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	2	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/1/2011	1	CITY AUDITOR	Reviewed and Approved
4/1/2011	1	CITY AUDITOR	Reviewed and Approved
4/1/2011	1	Safety Drafter	Sent for Approval
4/1/2011	1	EBOCO Reviewer	Sent for Approval
4/1/2011	1	ODI DIRECTOR	Reviewed and Approved
4/1/2011	1	Safety Reviewer	Reviewed and Approved
4/1/2011	1	CITY ATTORNEY	Reviewed and Approved
4/1/2011	1	Safety Drafter	Sent to Clerk's Office for Council
3/31/2011	1	Finance Reviewer	Reviewed and Approved
3/31/2011	1	Finance Reviewer	Reviewed and Approved
3/31/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/31/2011	1	Safety Reviewer	Reviewed and Approved
3/30/2011	1	Safety Reviewer	Reviewed and Approved
3/30/2011	1	SAFETY DIRECTOR	Reviewed and Approved
3/30/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	Safety Drafter	Sent for Approval
3/29/2011	1	Safety Reviewer	Reviewed and Approved
3/29/2011	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005.  The Division of Police uses this technology for fingerprint identification.  In 2008, the Division of Police entered into a new maintenance contract (EL007917), including the option to renew for four additional, one year terms.  This ordinance is requesting to modify the existing contract to renew services and set up funding for the fourth year of maintenance.    A total of $203,602.40 of this maintenance amount will be funded from the General Fund.  The remaining $250,000.00 will be funded with Justice Assistance Grant Funds.  

Bid Information:  The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract be purchased from the sole source provider, Morpho Trak, Inc.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 33-0154789, expires 10/06/2011

Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.  

FISCAL IMPACT:  This ordinance authorizes an expenditure of $453,602.40 for a contract with Morpho Trak for maintenance of the Automated Fingerprint Identification System (AFIS).  Approximately $500,000.00 was budgeted in the 2011 Police General Fund budget for this purpose.  $250,000.00 of Justice Assistance Grant funds will cover the remaining 2011 contract balance.  $287,743.38 of 2011 General Funds was utilized for the remaining 8 months of the 2010 maintenance contract.  In 2010, $143,047.60 was expended and in 2009, $516,615.17 was encumbered and spent using General and Safety Grant Funds for a 15 month maintenance contract from December 2008 through February, 2010.

Title

To authorize and direct the Director of Public Safety to modify and renew an existing maintenance contract with Morpho Trak, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS); to authorize the expenditure of $453,602.40 from the General Fund and the Justice Assistance Grant Fund; and to declare an emergency. ($453,602.40)

Body

WHEREAS, the Division of Police needs to renew a maintenance agreement for the current Automated Fingerprint Identification System (AFIS); and

WHEREAS, monies from the General Fund and the Justice Assistance Grant fund will enable the Division of Police to fund the contract for the fourth contract year; and

WHEREAS, the AFIS system is an invaluable tool for law enforcement in the identification of fingerprints; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and renew a contract for maintenance of the AFIS system for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to modify and renew the existing contract with MorphoTrak, Inc. for the purchase of a maintenance agreement for the Automated Fingerprint Identification System  (AFIS) for the Division of Police, Department of Public Safety.

SECTION 2. That the expenditure of $453,602.40, or so much thereof as may be needed, is hereby authorized as follows:

DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 300798 | AMOUNT $203,602.40

DIV 30-03 | FUND 220 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 331021 | GRANT 331021 | AMOUNT $250,000.00

SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.