Explanation
BACKGROUND: This ordinance is for the option to establish a UTC contract to purchase EZ-IO Needle Kits and Related Items for the Public Safety Department, Division of Fire, the largest user. The term of the proposed option contract is through September 30, 2017. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties in accordance with formal bid SA005971 (Sole Source). These items are used by CFD paramedics in the EMS as a gentle, fast and relatively painless vascular access option for medication that avoids unnecessary central line catheter placement and, thus, the risk of central line infection. EZ-IO needles have a uniquely designed needle tip that can drill a hole into the bone the same size as the needle, minimizing the risk of extravasation or dislodgement. Arrow International, Inc. is the only manufacturer of the EZ-IO intraosseous infusion system.
This purchase is being pursued in accordance with the relevant provisions of City Code Chapter 329 relating to sole source procurement. The Purchasing Office conducted a review of the bid history for the EZ-IO needles and related items. A determination was made that Arrow International, Inc. was the sole provider of these products. Written documentation was received from Arrow International, Inc. as proof of their company being sole manufacturer of the EZ-IO intraosseous infusion system. Arrow International, Inc. was the only bidder solicited for formal bid SA005971 which opened on August 6, 2015.
The Purchasing Office negotiated a universal term contract with Arrow International, Inc. in accordance with the provisions of a sole source procurement, and formal bid SA005971. These products are not available to the Division of Fire from another source. The Purchasing Office is recommending award of one (1) contract to Arrow International, Inc
Arrow International, Inc., CC#231969991; Expires 2/12/2017
Total Estimated Annual Expenditure: $40,000.00
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, Division of Fire Paramedics will not have a supply of the EZ-IO needle kits and related items which protects against the risk of central line infection, and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Public Safety Department Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase EZ-IO Needle Kits and Related Items on an as needed basis with Arrow International, Inc. in accordance with the provisions of City Code Chapter 329 relating to sole source procurement; to authorize the expenditure of one dollar to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Public Safety Department, Division of Fire, is in need of EZ-IO Needle Kits and Related Items to maintain the operations of the City EMS units; and
WHEREAS, Arrow International, Inc. is the sole source provider of EZ-IO Needle Kits and Related Items; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Public Safety Division of Fire to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to enter into a contract for an option to purchase EZ-IO Needle Kits and Related Items to supply their EMS units with these lifesaving tools, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract with the following vendor for an option to purchase EZ-IO Needle Kits and Drivers in accordance with the sole source procurement provisions of City Code Chapter 329 and formal bid SA005971 for the term ending September 30, 2017 with the option to extend for one (1) additional year subject to mutual agreement of both parties.
Arrow International, Inc.: All Items, Amount: $1.00
SECTION 3. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.