Explanation
Background:
Ordinance 0419-2010 was passed on 03/31/10 authorizing a contract between the Columbus City Attorney's Office and Linebarger, Goggan, Blair and Sampson LLP for the term 04/01/10 through 03/31/11 and for the maximum amount of $200,000.00. Collections have exceeded estimated amounts and this ordinance will authorize additional expenditures up to $25,000.00 for collection services. This will bring the total maximum of the contract to $225,000.00 during the term 04/01/10 through 03/31/11.
Contract Compliance Number:
Linebarger, Goggan, Blair and Sampson LLP 74-2864602 001, expires 06/02/12.
Fiscal Impact:
This contract is self-funding and collections far exceed the amount paid to the collection firm. The fees paid under this contract are 30% of the first $30,000.00 collected and 10% of any additional amounts collected on a specific claim.
Emergency action is requested to allow for the uninterrupted continuation of the collection program.
Title
To authorize the supplemental appropriation of $25,000.00 from the collection fund; to authorize and direct the City Attorney to modify and increase a contract with Linebarger, Goggan, Blair and Sampson LLP; to authorize the City Attorney to expend up to an additional Twenty-five Thousand Dollars for services rendered pursuant thereto; and to declare an emergency. ($25,000.00)
Body
WHEREAS, Ordinance No. 0419-10 authorized the City Attorney to contract with Capital Recovery Systems, Inc. for the collection of certain of the City's accounts receivables for the period of 04/01/10 through 03/31/11 in the maximum amount of Two Hundred Thousand Dollars ($200,000.00); and
WHEREAS, collections by Linebarger, Goggan, Blair and Sampson LLP during the contract period have exceeded the original estimate; and
WHEREAS, it is in the City's interest to modify and increase the current contract with Linebarger, Goggan, Blair and Sampson LLP by Twenty-five Thousand Dollars ($25,000.00) to allow collections to continue and to waive the provisions of Chapter 329 relating to the procurement of their professional services; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize such modification and payment in order to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Attorney is authorized and directed to modify and increase a contract with Linebarger, Goggan, Blair and Sampson LLP to collect accounts receivables of the City, which the City has determined are uncollectible or where the City believes the amounts involved exceed the costs that would be expended in collection, to a new maximum amount of Two Hundred Twenty-five Thousand Dollars ($225,000.00).
SECTION 2. That the provisions of Chapter 329 of the Columbus City Codes, 1959, relating to the procurement of professional services are hereby waived.
SECTION 3. That from the unappropriated monies in the Collections Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose the sum of $25,000.00 is hereby appropriated as follows: department 2401, Collection Fund, fund number 295, organizational cost account 241295, object level three 3336, the amount of $23,000.00; and, organizational cost account 295211, object level three 3336, the amount of $2,000.00.
SECTION 4. That funds appropriated in the foregoing Section 3 shall be paid upon order of the City Attorney and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.