Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Malcolm Pirnie, Inc. for the Wastewater Treatment Facilities Upgrade - General Program, for the Division of Sewerage and Drainage. The contract provides engineering and technical assistance with planning, designing, constructing and operating facilities under the Division's capital improvements program. This contact will provide services for a six (6) year period, and is being funded by approximately annual increments by contract modifications. This initial funding will provide for services estimated to be needed through December, 2010. The amount requested under this ordinance is $2,000,000.00. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
Future Contract Modifications:
Original Contract $2,000,000.00
Proposed Modification No. 1 (estimated 2010 funding) $2,388,000.00
Proposed Modification No. 2 (estimated 2011 funding) $2,194,000.00
Proposed Modification No. 3 (estimated 2012 funding) $2,194,000.00
Proposed Modification No. 4 (estimated 2014 funding) $2,194,000.00
Proposed Modification No. 5 (estimated 2015 funding) $2,194,000.00
CURRENT PROPOSED TOTAL $13,164,000.00
B. Procurement Information: The basis for selection of the chosen professional engineering services firm: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received one technical proposal on August 31, 2009 from Malcolm Pirnie, Inc. The proposal was reviewed and Malcolm Pirnie, Inc. was determined to be qualified to provide the services for this project, for which the Division Administrator has concurred.
C. Contract Compliance No.: 13-2653703 | (MAJ) | (Expires 04/07/2010)
D. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to expend $2,000,000.00 in funds from within the Sanitary B.A.B.s (Build America Bonds) Fund for the Wastewater Treatment Facilities Professional Construction Management project. There is sufficient authority in the 2009 Capital Improvements Budget for this expenditure.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Malcolm Pirnie, Inc. for the Wastewater Treatment Facilities Upgrade - General Program; to authorize the expenditure of $2,000,000.00 within the Sanitary B.A.B.s (Build America Bonds) Fund, for the Division of Sewerage and Drainage. ($2,000,000.00)
Body
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: one proposal was received and the Division determined Malcolm Pirnie, Inc. was qualified to provide the services for this project; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Malcolm Pirnie, Inc., 1900 Polaris Parkway, Suite 200, Columbus OH 43240-2020, for an amount of $2,000,000.00 in connection with the Wastewater Treatment Facilities Upgrade - General Program; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary B.A.B.s (Build America Bonds) Fund, Fund 668; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Malcolm Pirnie, Inc. for Wastewater Treatment Facilities Upgrade - General Program, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Malcolm Pirnie, Inc., 1900 Polaris Parkway, Suite 200, Columbus OH 43240-2020, in connection with the Wastewater Treatment Facilities Upgrade - General Program, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That for the purpose of paying the cost of the professional construction management services contract, the expenditure of $2,000,000.00 or as much thereof as may be needed, is hereby authorized from the Sanitary B.A.B.s (Build America Bonds) Fund, Fund No. 668 | Division 60-05 | Project No. 650360-100001 | OCA Code 664360 | Object Level Three 6686.
Section 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.