Explanation
Background:
This ordinance authorizes the Director of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") and the Franklin County Municipal Court to enter into a contract with Dell Marketing L.P. for the provision of a Dell storage array system (hereinafter "array system"), utilized to store Court document images and audio/visual files. The array system will replace the current array system that is approaching end of life. This array system will increase the efficiency and overall storage capacity, thereby, providing for several years of storage.
Bid Information:
In accordance with section 329.27 of Columbus City Code, the Director of Finance and Management on behalf of the Municipal Court Clerk and the Franklin County Municipal Court is requesting that the formal competitive bid process be waived because there is not sufficient time to complete the formal competitive bid process, and legislate and encumber the 2011 funds by year end.
An informal bid process was used to solicit bids for the array system. Solicitation number SO0038836; bid opening: 11/14/11. One vendor responded: SHI International Corporation.
Price: $117, 641, 00.
In addition to the informal bid process, a quote was obtained from Dell Marketing L.P. Dell Marketing L.P. operates as a subsidiary of Dell Inc. Dell Marketing L.P. offered standard and trade-in allowance discounts. Price: $59,922.95
Dell Marketing L.P. was awarded the contract.
Contract Compliance Number: 74-2616805
Expiration: 11/20/2012
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency action is necessary to procure a more efficient array system to store Court document images and audio/visual files; thereby, providing for several years of storage.
Fiscal Impact: Funds in the amount of $13,800.00 will be paid from the Municipal Court Clerk Capital Improvement Fund. Funds totaling $10,067.19 are available to transfer within the Municipal Court Clerk's Computer Fund. Funds totaling $36,055.76 are available within the Franklin County Municipal Court Computer Fund.
Title
To authorize and direct the City Auditor to transfer $10,067.19 within the Municipal Court Clerk Computer Fund ; to authorize the Director of Finance and Management on behalf of the Municipal Court Clerk and the Franklin County Municipal Court to enter into contract with Dell Marketing L.P. for the provision of an array system; to authorize the expenditure of $13,800.00 from the Municipal Court Clerk Capital Improvement Fund; to authorize an expenditure of $10,067.19 from the Municipal Court Clerk Computer Fund; to authorize an expenditure of $36,055.76 from the Franklin County Municipal Court Computer Fund; to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency.($59,922.95)
Body
Whereas, it is necessary to transfer funds within Municipal Court Clerk Computer Fund to provide sufficient funding for the provision of an array system for Municipal Court Clerk's Office; and
Whereas, the array system will increase the efficiency and overall storage capacity, thereby, providing for several years storage for Court document images and audio/visual files; and
Whereas, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the provision of an array system; and
Whereas, an informal bid process was utilized; and
Whereas, an emergency exists in the daily operations of the Franklin County Municipal Court, in that it is immediately necessary for the Director of Finance and Management on behalf of the Municipal Court Clerk and Franklin County Municipal Court to enter into contract with Dell Marketing L.P. for the provision of an array system; thereby, preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and is hereby authorized and directed to transfer $10,067.19 within the Municipal Court Clerk Computer Fund budget as follows:
Transfer From:
Fund 227| Subfund 002 | Department 26-01| OCA 260208 | Object Level 1 - 01| Object Level 3 - 1101|
Transfer To:
Fund 227 | Subfund 002 | Department 26-01 | OCA 260208 | Object Level 1 - 06 | Object Level 3 - 6655 |
Section 2. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriate.
Section 3. That the Director of Finance and Management on behalf of the Municipal Court Clerk and the Franklin County Municipal Court be and is hereby authorized to enter into a contract with Dell Marketing L.P. for the provision of an array system in the amount of $59,922.95 in accordance with the bid waiver provision of the Columbus City Codes; section 329.27.
Section 4. That the expenditure of $13,800.00 or so much thereof as may be necessary is hereby authorized from the Municipal Court Clerk, organization 2601, Capital Improvement Fund, fund 780, project 780001-100000, oca 780001, object level 1 - 06, object level 3 - 6655.
Section 5. That the expenditure of $10,067.19 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Computer Fund, fund 227, subfund 02, department 2601, oca 260208, object level 1-06, object level 3 - 6655.
Section 6. That the expenditure of $36,055.76 or so much thereof as may be necessary is hereby authorized to be expended from the Franklin County Municipal Court, Computer Fund; fund 227, subfund 01, department 2501, oca 250340, object level 1- 02, object level 3 - 2193.
Section 7. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in the sections above.
Section 8. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.