Explanation
BACKGROUND AND FISCAL IMPACT:
As part of the 2004 third quarter financial review, the Department of Finance identified surpluses and deficits in various objects in several divisions. It is necessary to authorize a transfer of $10,067,653 $10,042,653 among divisions within the general fund to properly align object appropriations with projected expenditures, allowing divisions to operate without interruption through the end of 2004. Included within this ordinance are transfers totaling approximately $5.7 million from the finance citywide account to various general fund agencies for personnel and services expenses that were originally budgeted in the citywide account.
Transfer amounts were projected as part of the third quarter financial review. However, these amounts do not mirror the third quarter review exactly, due to transfers that have occurred in the interim, as well as adjustments made in projections since the release of the review.
This ordinance also authorizes a supplemental appropriation of $790,000 and a transfer of $165,000 between objects within the fleet management fund, for increased automotive parts. Despite a reduction in stocked inventory, expenditures for automotive parts are projected to be over budget by $955,000. A portion ($165,000) of this overage will be covered for savings in the services category. The division has elected to do more work in-house this year rather than send vehicles to outside vendors for maintenance or bodywork. This has resulted in the need for more parts than originally intended and a corresponding surplus in the services category. Of the supplemental appropriation of $790,000, $787,582 is attributable to general fund agencies. Appropriations within general fund agencies for these additional billings have been provided for in this legislation.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize and direct the City Auditor to provide for the transfer of $10,067,653 $10,042,653 between various objects and divisions within the general fund; to authorize a supplemental appropriation of $790,000 in the fleet management fund; to authorize a transfer of $165,000 within the fleet management fund; all to allow divisions to continue to operate through the end of 2004 without interruption; and to declare an emergency ($11,022,653) ($10,997,653).
Body
WHEREAS, the third quarter financial review conducted by the Department of Finance identified surpluses and deficits in the objects of several general fund divisions; and
WHEREAS, it is necessary to transfer funds between objects and divisions to allow divisions to continue to operate through the end of 2004; and
WHEREAS, the Division of Fleet Management requires additional budget authority for parts expenses; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to appropriate and transfer funds for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized and directed to transfer $10,067,653 $10,042,653 between various objects and divisions general fund, fund 010, as follows:
Attachment: 3rd Q Transfer 2004.xls
Section 2. That from unappropriated monies in the fleet management service fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 the sum of $790,000 be and is hereby appropriated to the fleet management service fund, Fund 513, Department of Public Service, Fleet Management Division, Division No. 59-05, Object Level 3 2284, OCA 591347.
Section 3. That the City Auditor is hereby authorized and directed to transfer funds within the fleet management fund as follows:
FROM:
Dept/Div: 59-05 | Fund 513 | Object Level 3: 3372 | OCA: 591206 | Amount $75,000
Dept/Div: 59-05 | Fund 513 | Object Level 3: 3320 | OCA: 591347 | Amount $65,000
Dept/Div: 59-05 | Fund 513 | Object Level 3: 3389 | OCA: 591347 | Amount $25,000
TO:
Dept/Div: 59-05 | Fund 513 | Object Level 3: 2286 | OCA: 591347 | Amount $165,000
Section 4. That for the reasons stated in the preamble hereto, which hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.