Explanation
BACKGROUND: For the option to establish a UTC contract for Byron Jackson Pump Parts and Services for the Division of Water and Power, the sole user. This contract will provide for purchase of parts and repair services to repair and/or rebuild existing Byron Jackson vertical turbine pumps. These pumps are used to pump untreated ground water out of the aquifer and into the system that carries the ground water to the plant for treatment. The term of the proposed option contract would be approximately two years, expiring August 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 28, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004029). Thirty-five (35) bids were solicited: (M1A-0, F1-0, MBR-0). One (1) bid was received, for all but Item 56. This item is for removal or installation of a specific pump unit for repair and, if needed, can be accomplished by Division maintenance personnel or contracted for on an informal basis if necessary.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
APO Pumps & Compressors, Inc., MAJ, CC# 34-1760124 expires 05/04/2012, Items 1-55 and 57, 58 only, $1.00
Total Estimated Annual Expenditure: $45,000.00, Division of Water and Power, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Byron Jackson Pump Parts and Services with APO Pumps & Compressors, Inc.; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00).
Body
WHEREAS, Byron Jackson Pump Parts are required to make repairs to equipment that pumps untreated groundwater into the piping system that carries water to the Parsons Avenue Water Treatment Plant for treatment to provide clean drinking water to the citizens of the Columbus metropolitan area; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 28, 2011 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Byron Jackson Pump Parts and Services, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for Byron Jackson Pump Parts and Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Byron Jackson Pump Parts and Services in accordance with Solicitation No. SA004029 for a term of approximately two years, expiring August 31, 2013, with the option to renew for one (1) additional year, as follows:
APO Pumps & Compressors, Inc., Items 1-55, 57 and 58 only, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.