Explanation
This ordinance authorizes the City Auditor to correct grant expenditures and move surplus cash within grants for two Public Service Department divisions, Refuse Collection and Transportation, that collectively administer four (4) grant programs. Additionally there is a need to appropriate sufficient funds within the County Auto License Tax Fund, Fund 264, in order to reimburse the Street Construction, Maintenance and Repair Fund, Fund 265, for work performed on Snouffer Road.
The Franklin County Anti-Dumping Enforcement contract and the Ohio Department of Natural Resources (ODNR) Recycle, Ohio! grant are administered by the Refuse Collection Division. The Ohio Department of Transportation grant, Freeway Management, and the Mid-Ohio Regional Planning Commission (MORPC) grant, Paving the Way, are administered by the Transportation Division.
Fiscal Impact: These adjustments will provide for proper accounting of these grants, grant contracts and grant programs and were developed in consultation with and encouragement from the City Auditor's Office. To the extent that monies are transferred from the Street Construction, Maintenance and Repair Fund and the need for this transfer could not be foreseen and/or anticipated, this may require minor budget adjustments that will be developed in conjunction with the upcoming midyear financial review.
Emergency action is requested to allow the financial transactions to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize the City Auditor to make any and all appropriate accounting adjustments to properly account for General Government Grant Fund transfers, appropriations and expenditures for several grant programs within the Public Service Department, Transportation and Refuse Collection Divisions, as detailed within the body of this ordinance and to declare an emergency. ($170,919.35)
Body
WHEREAS, there is a need to make expenditure corrections for prior year activity within the program grants for the Refuse Collection and Transportation Divisions, Public Service Department; and
WHEREAS, the Refuse Collection Division needs to refund Franklin County $11,456.72 for overpayments to the Anti-Dumping Enforcement contract for the years 2002, 2003 and 2004; and
WHEREAS, there is a need to appropriate sufficient funds within the County Auto License Tax Fund, Fund 264, in order to reimburse the Street Construction, Maintenance and Repair Fund, Fund 265, for work performed on the Snouffer Road project; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Refuse Collection and Transportation Divisions, in that it is immediately necessary to transfer and appropriate funds to properly account for several grant programs within the Public Service Department, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $69,946.94 between grants within the General Government Grant Fund, Fund 220, as follows:
TRANSFER FROM:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|540002|Freeway Management System|01|1100|540013|$69,946.94
TRANSFER TO:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|540002|Freeway Management System5501|540013|$69,946.94
TRANSFER FROM:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|540002|Freeway Management System5501|540013|$69,946.94
TRANSFER TO:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|542004|Freeway Management System|01|1100|542004|$69,946.94
SECTION 2. That any residual appropriation within grant 540002 should be removed.
SECTION 3. That the City Auditor be and hereby is authorized to transfer $37,923.90 from the Street Construction, Maintenance and Repair Fund, Fund 265, to grants within the General Government Grant Fund, Fund 220 as follows:
TRANSFER FROM:
Fund/OCA Description /OL-01/OL-03 Codes/OCA Code/Amount
265|Traffic and Freeway Management |01|1100|599152|$37,923.90
TRANSFER TO:
Fund/OCA Description /OL-01/OL-03 Codes/OCA Code/Amount
265| Traffic and Freeway Management 5501|599152|$37,923.90
TRANSFER FROM:
Fund/OCA Description /OL-01/OL-03 Codes/OCA Code/Amount
265| Traffic and Freeway Management 5501|599152|$37,923.90
TRANSFER TO:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|542004|Freeway Management System|01|1100|542004|$13,560.11
220|549001|FRA-COLS Signal|01|1100|594622|$24,363.79
SECTION 4. That any residual appropriation within grant 549001 should be removed.
SECTION 5. That the City Auditor be and hereby is authorized to transfer prior year city match funds for the Recycle, Ohio! grants within the General Government Grant Fund, Fund 220, as follows:
TRANSFER FROM:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|592001|2002 Recycle, Ohio! Grant|02|2200|592001|$656.63
220|593001|2003 Recycle, Ohio! Grant|03|3353|593001|$1,180.00
220|594001|2004 Recycle, Ohio! Grant|02|2200|594001|$5,734.55
220|594001|2004 Recycle, Ohio! Grant|03|3300|594001|$1,614.71
TRANSFER TO:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|592001|2002 Recycle, Ohio! Grant5501|592001|$656.63
220|593001|2003 Recycle, Ohio! Grant5501|593001|$1,180.00
220|594001|2004 Recycle, Ohio! Grant5501|594001|$5,734.55
220|594001|2004/Recycle, Ohio! Grant5501|594001|$1,614.71
TRANSFER FROM:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|592001|2002 Recycle, Ohio! Grant5501|592001|$656.63
220|593001|2003 Recycle, Ohio! Grant5501|593001|$1,180.00
220|594001|2004 Recycle, Ohio! Grant5501|594001|$5,734.55
220|594001|2004/Recycle, Ohio! Grant5501|594001|$1,614.71
TRANSFER TO:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220|595001|2005 Recycle, Ohio! Grant|01|1100|595001|$9,185.89
SECTION 6. That any residual appropriation within the 2002, 2003, and 2004 Recycle, Ohio! grants should be removed.
SECTION 7. That the sum of $11,456.72 be and hereby is appropriated from the unallocated monies in the General Government Grant Fund, Fund 220, and from any and all sources unallocated for any other purpose during the fiscal year ending December 31, 2005, to the Refuse Collection Division, Department No. 59-02 as follows:
Fund/Grant #/Grant/OL-01/OL-03 Codes/OCA Code/Amount
220/592002/2002 Anti-Dumping Enforcement/03/3300/$2,443.60
220/593002/2003 Anti-Dumping Enforcement/03/3300/$2,079.11
220/594002/2004 Anti-Dumping Enforcement/01/1100/$6,934.01
SECTION 8. That any residual appropriation within the 2002, 2003, and 2004 Anti-Dumping Enforcement contracts should be removed.
SECTION 9. That the sum of $42,405.90 be and hereby is appropriated from the unappropriated balance of the County Auto License Tax Fund, Fund 264, and from any and all sources unallocated for any other purpose during the fiscal year ending December 31, 2005, to Transportation Division, Department No. 59-09, Fund 264, Sub-Fund 039 and OCA Code 599133.
SECTION 10. That the monies appropriated with the foregoing Sections 7 and 9 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 11. That for reasons state in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.