Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to establish a purchase order to acquire Microsoft (MS) Office Professional - Licenses and Software Assurance from Software House International Inc. (SHI), utilizing a State Term Schedule - #0A07004, with an expiration date of 6/30/2011.
The passage of this ordinance will allow the Department of Technology to provide the Department of Public Utilities with more efficient desktop support services. The Department of Public Utilities (DPU) will acquire 300 licenses with Software Assurance for installation on 2011 computer purchases.
This purchase will be made utilizing a State Term Schedule (OA07004, expires 06/30/2011) authorized for the city's use by ordinance No. 582-87.
Fiscal Impact:
In 2009 and 2010, the Department of Technology expended $370,561.80 and $424,999.00 respectively for the purchase of Microsoft (MS) Office - Licenses and Software Assurance (SA) from Software House International Inc. (SHI). The cost associated with this legislation is $152,058.00 for the purchase of 300 MS Office Professional - Licenses and Software Assurance. Funds were budgeted and have been identified within the Department of Technology Internal Services Fund, Direct Charge budget.
Contract Compliance: Software House International Inc. (SHI) CC#: 22-3009648; Expiration Date: 11/16/2011
Title
To authorize the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), to establish a purchase order for the purchase of Microsoft (MS) Office Professional - Licenses and Software Assurance (SA) from Software House International Inc. (SHI), from a State Term Schedule; and to authorize the expenditure of $152,058.00 from the Department of Technology Internal Services Fund; ($152,058.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), to establish a purchase order to acquire Microsoft (MS) Office Professional - Licenses and Software Assurance (SA) from Software House International Inc. (SHI) utilizing a State Term Schedule - #0A07004, which expires 6/30/2011; and
WHEREAS, the Department of Public Utilities has a need to purchase new MS Office Professional Licenses and Software Assurance for installation on 2011 computer purchases; and
WHEREAS, the use of the Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance Number 582-87; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to establish a purchase order with SHI, from a State Term Schedule for MS Office Professional - Licenses and Software Assurance, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), is authorized to establish a purchase order from a State Term Schedule - #0A07004, with an expiration date of 6/30/2011, to acquire 300 Microsoft (MS) Office Professional - Licenses and Software Assurance (SA) from Software House International Inc. (SHI) in the amount of $152,058.00.
SECTION 2. That the expenditure of $152,058.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Sub-Fund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $9,275.54 |Electricity
Div.: 47-01|Fund: 514|Sub-Fund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $58,998.50 |Water
Div.: 47-01|Fund: 514|Sub-Fund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $66,145.23 |Sewer & Drains
Div.: 47-01|Fund: 514|Sub-Fund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $17,638.73 |Storm water
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.