Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with HDR Engineering, Inc. in the amount of $146,500.00, for professional engineering services for the Gibbard Avenue Water Line Improvements Project, Division of Power and Water Contract Number 1108.
This project consists of preparing detailed engineering plans that are suitable for bidding and constructing various waterline improvements. The six locations and work descriptions are described below.
1. Construct a 6-inch water main in Washington Avenue from Second Avenue to Starr Avenue. Transfer existing taps and abandon the existing 1-inch water main. (Approximately 300 feet)
2. Construct a 6-inch water main, including fire hydrants, in Ninth Street from Gibbard Avenue to the 16-inch water main in Fifth Avenue. Transfer existing taps and abandon the 1 ½-inch water mains. (Approximately 700 feet)
3. Transfer all existing taps from the 2-inch water main to the 12-inch water main in Gray Street between Starr Avenue and Gibbard Avenue. Abandon the 2-inch water main.
4. Construct a 2-inch water main in Loew Street from Gibbard Avenue to the most northerly tap. Abandon the 1 ½-inch water main. (Approximately 250 feet)
5. Construct a 6-inch water main in Nineteenth Street from Gibbard Avenue to the alley south of Fifth Avenue. Then east in the alley south of Fifth to the 16-inch water main in 20th Street. Transfer existing taps and abandon the 2-inch water main. (Approximately 950 feet)
6. Construct a 6-inch water main in Fair Avenue from Linwood Avenue to Latta Avenue. Then south in Latta Avenue to the alley south of Kutchins Place. Transfer existing taps and abandon the small diameter water mains. (Approximately 500 feet)
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. environmentally preferable offeror, and 4. local workforce.
Statements of Qualifications were received on July 20, 2007. Three consultants were selected to submit technical proposals for this project. HDR Engineering, Inc., American Structurepoint, Inc., and R.D. Zande & Associates submitted proposals on November 21, 2007.
Upon review of the technical proposals, the bidders were ranked using the criteria mentioned above and HDR Engineering, Inc. was the firm selected to perform the design services for this project. Their Contract Compliance Number is 47-0680568 (expires 8/15/08, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of moneys within the Water Works Enlargement Voted Bonds Fund, in order to fund the project as well as align cash with future expenditures. An amendment to the 2007 Capital Improvements Budget will be necessary for this expenditure, as well as establishing budgetary authority for cancellations from closed projects, and to align budgetary authority with future expenditures.
Title
To authorize the Director of Public Utilities to enter into an agreement with HDR Engineering, Inc. for professional engineering services for the Gibbard Avenue Water Line Improvements Project; for the Division of Power and Water (Water); to amend the 2007 Capital Improvements Budget; to authorize a transfer of funds; and to authorize the expenditure of $146,500.00 from the Water Works Enlargement Voted Bonds Fund. ($146,500.00)
Body
WHEREAS, three technical proposals for the Gibbard Avenue Water Line Improvements Project were received on November 21, 2007; and
WHEREAS, HDR Engineering, Inc. was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, the purpose of this project is to prepare detailed engineering plans that are suitable for bidding and constructing various waterline improvements, for six locations around the Gibbard Avenue area; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement with HDR Engineering, Inc. for professional engineering services for the Gibbard Avenue Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Gibbard Avenue Water Line Improvements Project; with HDR Engineering, Inc., Ltd., 2720 Airport Drive, Columbus, Ohio 43219; in the amount of $146,500.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That the 2007 Capital Improvements Budget is hereby amended to establish budgetary authority for cancellations from closed projects.
Project No. | Project Name | Current Authority | Revised Authority | change
690383 | SR 317 London-Groveport Water Line | $0 | $4 | +$4
690394 | Water Meter Renewal Program | $1,707,195 | $1,712,385 | +$5,190
690416 | Grigg's Dam Tenders House | $0 | $16,076 | +$16,076
690466 | RTU Replacement | $0 | $18,729 | +$18,729
SECTION 4. That the City Auditor is hereby authorized and directed to transfer $8,708,474.94 within the Division of Power and Water (Water), Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Project No. | Project Name | OCA Code | change
690291 | PAWP Improvements Facility Stationary Pres | 691291 | -$176,747.09
690331 | HCWP Lagoons #1 & #3 Sludge Removal | 606331 | -$5,000,000
690383 | SR 317 London-Groveport Water Line | 642900 | -$3.59
690394 | Water Meter Renewal Program | 606394 | -$5,189.39
690395 | Valve Renewal Program | 606395 | -$423,679.60
690399 | Public Office Facility | 606399 | -$500,000
690416 | Grigg's Dam Tenders House | 690416 | -$16,076
690450 | Griggs Booster Station | 690450 | -$2,034,014.82
690452 | Scioto-Darby Creek Road 24" Water Main | 690452 | -$3,820.16
690466 | RTU Replacement | 690466 | -$18,728.54
690472 | O'Shaughnessy Dam-Miscellaneous Improvements | 606472 | -$4,611
690477 | Water Storage Tank Painting | 642900 | -$374,261.25
690491 | HCWP External Masonry Rehab | 606491 | -$151,343.50
690236 | Water Main Rehabilitation | 642900 | +$8,708,474.94
SECTION 5. That the 2007 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | (change)
690291 | PAWP Improvements Facility Stationary Pres | $376,748 | $200,000 | -$176,748
690331 | HCWP Lagoons #1 & #3 Sludge Removal | $5,000,000 | $0 | -$5,000,000
690383 | SR 317 London-Groveport Water Line | $4 | $0 | -$4
690394 | Water Meter Renewal Program | $1,713,385 | $1,708,195 | -$5,190
690395 | Valve Renewal Program | $2,500,000 | $2,076,320 | -$423,680
690399 | Public Office Facility | $649,148 | $149,148 | -$500,000
690416 | Grigg's Dam Tenders House | $16,076 | $0 | -$16,076
690450 | Griggs Booster Station | $2,034,015 | $0 | -$2,034,015
690452 | Scioto-Darby Creek Road 24" Water Main | $406,843 | $403,022 | -$3,821
690466 | RTU Replacement | $18,729 | $0 | -$18,729
690472 | O'Shaughnessy Dam-Miscellaneous Improvements | $1,300,455 | $1,295,844 | -$4,611
690477 | Water Storage Tank Painting | $1,684,002 | $1,309,740 | -$374,262
690491 | HCWP External Masonry Rehab | $1,100,001 | $948,657 | -$151,344
690236 | Water Main Rehabilitation | $24,013,749 | $32,722,229 | +$8,708,480
SECTION 6. That for the purpose of paying the cost of the engineering agreement, the appropriation and following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water (Water), Dept./Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project 690236, OCA Code 642900, Object Level One 06, Object Level Three 6629, Amount $146,500.00.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.