Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to modify an existing contract with Oracle Elevator to provide Elevator Maintenance for the Division of Sewerage and Drainage.
The Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Sewer Maintenance Operation Center have various styles of elevators that require monthly inspection and maintenance along with routine and emergency repairs.
The Director of Public Utilities opened formal bids on August 26, 2009. Four (4) bids were received. After review of the bids, the Division of Sewerage and Drainage recommended an award be made to the lowest, responsive and responsible bidder Oracle Elevator. A bid tabulation is attached. Purchase order EL009946 was authorized by Ordinance No 1460-2009, passed on November 23, 2009. The original contract language allows for incremental funding of a multi-year contract. This modification is being processed in accordance with the original contract specifications. The second year of the contract will be in effect to and including December 31, 2011.
Supplier: Oracle Elevator (20-1968406) Expires 12/30/11
Fiscal Impact: $37,500.00 is budgeted and needed for this modification.
$33,500.00 was spent in 2010
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Public Utilities to enter into a planned modification with Oracle Elevator for Elevator Maintenance Services for the Division of Sewerage and Drainage and to authorize the expenditure of $37,500.00 from the Sewerage System Operating Fund. ($37,500.00)
Body
WHEREAS, the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and Sewer Maintenance Operation Center have various styles of elevators that require monthly inspection and maintenance along with routine and emergency repairs, and
WHEREAS, the Director of Public Utilities opened formal bids on August 26, 2009. Four (4) bids were received, and
WHEREAS, purchase order EL009946 was authorized by Ordinance No. 1460-2009, passed on November 23, 2009, and
WHEREAS, the original contract language allowed for an option to extend the contract and it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with Oracle Elevator in order to provide for continuation of Elevator Maintenance Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify Contract EL009946 with Oracle Elevator for Elevator Maintenance Services for the Division of Sewerage and Drainage.
Section 2. That the expenditure of $37,500.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
Sewer Maintenance Operation Center
OCA 606202
Object Level: 3372
Amount: $7,000.00
Southerly Wastewater Treatment Plant
OCA 605063
Object Level: 3372
Amount: $22,000.00
Jackson Pike Wastewater Treatment Plant
OCA 605030
Object Level: 3372
Amount: $8,500.00
Total Amount: $37,500.00
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.