Explanation
1. BACKGROUND
The Department of Public Service employs personnel that are engaged in traffic sign and signal installation, permanent pavement marking application, and roadway improvement design and construction. Project costs incurred by the operating fund are salaries, fringes, overtime and other direct costs. These personnel and project expenses are budgeted within and paid from the division's operating fund, the Street Construction, Maintenance and Repair (SCMR) Fund.
This ordinance authorizes the transfer of $550,000.00 between projects in the Capital Improvement Budget for the eventual reimbursement to the SCMR fund for the expenditures incurred for infrastructure costs. These costs can be capitalized. Doing so is consistent with earlier efforts by the Division to reimburse its operating fund when the operating fund incurred expenses more appropriate to capital improvement funding.
2. FISCAL IMPACT
Funding for this is available within the Streets and Highways G.O. Bond Fund, no. 704. C.I.B. amendments and funds transfers are necessary to move monies and authority to the appropriate project. Reimbursement of expenditures must occur from cash available prior to the bond sale; therefore available cash within the fund will be utilized and paid back once bonds are sold. A separate ordinance will follow that will allocate expenses to specific projects once the 2nd quarter is over.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow for the transfer to occur before the 2012 bond sale for the eventual reimbursement of operating expenses at the earliest possible time to make the Street Construction Maintenance Repair Fund whole.
Title
To authorize the City Auditor to transfer $550,000.00 within the Streets and Highways G.O. Bond Fund for the eventual reimbursement to the Street Construction, Maintenance and Repair Fund for traffic sign and signal installation, permanent pavement marking, roadway improvement design and construction expenses, salaries, fringes, overtime and other direct costs incurred by the Fund in connection with the Department of Public Service, Division of Planning and Operations' capital improvements program; to amend the 2012 C.I.B.; and to declare an emergency. ($550,000.00)
Body
WHEREAS, the Department of Public Service employs personnel that are engaged in traffic sign and signal installation, permanent pavement marking activity, and roadway improvement design and construction activities and incurs various salary and expenses within its operating fund associated with capital projects; and
WHEREAS, these costs can be capitalized; and
WHEREAS, it is necessary to amend the 2012 C.I.B. and transfer funds to the appropriate project within the Streets and Highways G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize this transfer in order to provide adequate operating resources for the Division of Mobility Options, Division of Planning and Operations and Division of Design and Construction; and
WHEREAS, a separate ordinance will follow to allocate individual expense to specific projects once the 2nd quarter is over; and
WHEREAS, an emergency exists in the usual daily operation in that this should be authorized to provide for the eventual reimbursement to the Street Construction Maintenance and Repair Fund at the earliest possible time and make this fund whole, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $550,000.00 or so much thereof as may be necessary from The Streets and Highway G.O. Bonds Fund, 704, for the eventual reimbursement of the Street Construction, Maintenance and Repair Fund for traffic sign and signal installation, permanent pavement marking, roadway improvement design and construction expenses, salaries, overhead, overtime and other direct costs incurred by the Fund in connection with the Department of Public Service, Division of Planning and Operations' capital improvements program.
SECTION 2. That the 2012 Capital Improvement Budget Authorized by Ordinance 0368-2012 be amended as follows to provide sufficient authority for this project as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 440005 - 100000 / Urban Infra-Eng&Constr/Traffic (Carryover) / $3,043,390.00 / ($550,000.00) / $2,493,390.00
704 / 530161-100013 / Roadway Imps - SCMRF Reimb (Carryover) / $143,758.66 / $550,000.00 / $693,758.66
SECTION 3. That the transfer of cash and appropriation within The Streets and Highways G.O. Bonds Fund, 704, be authorized, as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005 - 100000 / Urban Infra-Eng&Constr/Traffic / 06-6600 / 590050 / $550,000.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161 - 100013 / Roadway Imps - SCMRF Reimb/ 06-6600 / 746113 / $550,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.