Explanation
The Division of Income Tax receives paper income tax returns and related documents for in excess of 560,000 taxpayers annually. In order to store digital images of these returns and related documents for easier access during the auditing process and more efficient long-term archival storage, reduce the use of paper in day to day operations, automate the movement of documents between staff and track audit performance as well as the age of documents, the Office of the Auditor , Income tax Division issued a Request for Proposal for the development and implementation of a workflow tracking/imaging system specifically integrated with the existing Income Tax application. Five(5) vendors submitted responses which were reviewed and evaluated by a committee. Each vendor also was afforded the opportunity to make a 90 minute presentation to the evaluating committee. It was determined by the evaluating committee that Specialized Business Software, Inc. provided the best response.
Funding will be used to pay for the contract services of Specialized Business Software, Inc, services of the Department of Technology to ensure the integration of the Income Tax application, and hardware as may be required to complete the project.
Title
To authorize and direct the City Auditor to enter into contract with Specialized Business Software, Inc for the development and implementation of a workflow tracking/imaging system specifically integrated with the existing IncomeTax application for the Office of the Auditor, Income Tax Division; to authorize the expenditure of $300,000.00; and to declare an emergency.
Body
WHEREAS, The City Auditor wishes to enter into contract for the development and implementation of a workflow tracking/imaging system for the Division of Income Tax as outlined within the Request for Proposal issued December 3, 2005 with Specialized Business Software, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Income Tax Division in that it is necessary to insure the efficient operations by entering into contract with Specialized Business Software, Inc. , thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the City Auditor be and is hereby authorized and directed to enter into contract with Specialized Business Software, Inc. for the development and implementation of a workflow tracking/imaging system specifically integrated with the Income Tax application.
Section 2. That the expenditure of $300,000.00 or so much thereof as may be necessary for the work of Specialized Business Software, Inc., the services of the Department of Technology and the purchase of required hardware is hereby authorized from Fund 514, Subfund 002 , Object Level Three 6649, Project Number 470033.
Section 3. That for the reasons stated in the preamble, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall be in force after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.