Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Development to renew a service contract with Environmental Remediation Contractor LLC to address citizen complaints of solid waste, hazardous materials, trash, litter, and debris on city-owned and maintained parcels and right of way by facilitating the identification, clean-up, and disposal of said items, in an amount up to $325,000.00. This is the first of two one-year renewal options. The term of the renewal will extend the contract to June 30, 2026, with the option to renew for one (1) additional one (1) year period.
Original contract amount $ 300,000.00 Ord# 1674-2024 PO455318
Renewal No. 1 amount $ 325,000.00
Total contract amount $ 625,000.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds being requested under this modification is $325,000.00.
2. The need for additional services was foreseen at the time the initial contract was awarded, and a renewal was built into the initial Ord# 1674-2024, and the renewal is now being requested.
3. It is in the City’s best interest to continue with the Environmental Remediation Contractor LLC current contract as they are experienced in conducting highly specialized waste identification, clean-up, and disposal services of solid waste and hazardous materials on city-owned and maintained parcels. Their past performance demonstrated efficiency, timeliness, compassion, and care for the environment and any affected individuals. The department advertised RFQ027304 and accepted bids through Vendor Services from March 26, 2024, to May 8, 2024. The department notified 460 registered vendors, three (3) bids were received, and two were deemed non-responsive, under the authority of Columbus City Code Section 329.19.
4. The price for the additional services in this renewal was determined by the city's increased number of complaints, that has resulted in an increased need for timely, cost-effective waste removal services.
When the City of Columbus receives complaints of solid waste, trash, hazardous materials, litter, and debris on city-owned and/or maintained parcels and right-of-ways, the Development Program Coordinator will conduct a thorough inspection. Upon identifying the areas that require remediation, the Program Coordinator will then coordinate with the contractor to initiate the clean-up and disposal process.
The department advertised RFQ027304 and accepted bids through Vendor Services from March 26, 2024, to May 8, 2024. The department notified 460 registered vendors, three (3) bids were received, and two were deemed non-responsive.
The Director of the Department of Development requests to renew the contract with the most responsive, responsible, and best bidder, Environmental Remediation Contractor LLC to purchase waste identification, clean-up, and disposal services with on city-owned and maintained parcels and right of ways, but not limited to foliage/brush removal.
Funding provides remediation services that city departments are not trained to conduct.
Contract Compliance: The vendor number is 015330 and expired 12/20/2025
Fiscal Impact: This ordinance authorizes an expenditure of $325,000.00 within the Division of Administration’s General Fund budget.
Emergency Justification: Emergency action is requested in order to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items without interruption.
Title
To authorize the Director of the Department of Development to renew a service contract with Environmental Remediation Contractor LLC, in an amount up to $325,000.00 to facilitate addressing citizen complaints of solid waste, hazardous materials, trash, litter, and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items; to authorize the expenditure of up to $325,000.00 from the Administration Division’s General Fund budget; and to declare an emergency. ($325,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Development to renew a service contract with Environmental Remediation Contractor LLC, in an amount up to $325,000.00 to facilitate addressing citizen complaints of solid waste, hazardous materials, trash, litter, and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items; and
WHEREAS, authorizes the expenditure of up to $325,000.00 from the Administration Division’s General Fund budget; and
WHEREAS, the Department of Development has a need to purchase waste identification, clean-up, and disposal services with Environmental Remediation Contractor LLC on city-owned and/or maintained parcels and right of ways but not limited to foliage/brush removal; and
WHEREAS, when the City of Columbus receives complaints of solid waste, trash, hazardous materials, litter, and debris on city-owned parcels and/or maintained parcels and right-of-ways, the Development Program Coordinator will inspect and coordinate with the contractor to conduct the remediation and disposal of the locations; and
WHEREAS, the Department of Development advertised RFQ027304 and solicited bids on May 8, 2024 and selected the most responsive, responsible, and best bidder, which is Environmental Remediation Contractor LLC; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into a contract renewal with Environmental Remediation Contractor LLC in order to assist with the coming Summer months that will create conditions that increase the amount of complaints the city receives, resulting in an increased need for timely, cost-effective waste removal services without interruption, for the immediate preservation of the public peace, health, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to renew a service contract with Environmental Remediation Contractor LLC, in an amount up to $325,000.00 to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items. The term of the renewal will extend the contract to June 30, 2026, with the option to renew for one (1) additional one (1) year period.
SECTION 2. That for the purpose stated in Section 1, the expenditure of $325,000.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept Div 4401 (Administration), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That this modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 6. That for the reasons stated in the Preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.