Explanation
The Transportation Division is responsible for maintaining the City's roadway system through a viable renovation program. A crack seal program is needed to prevent premature deterioration of the City's roadways.
This legislation authorizes the Public Service Director to enter into a contract in an amount up to $280,268.40 for the Crack Seal 2006 project and to pay construction inspection costs up to $28,000.00. This improvement details the application of hot applied crack seal to 179 residential and arterial streets in order to extend pavement life. The estimated Notice to Proceed date is spring 2006. The contractor has will have 90 days subsequent to issuance of the Notice to Proceed in which to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin and Dodge Reports and by the Builders Exchange. Four bidders/suppliers were solicited (4 majority, 0 minority) and four bids were received (4 majority, 0 minority) and tabulated on December 15, 2005 as follows:
bidder / vendor status / amount
Strawser, Incorporated / majority / $260,268.40
Municipal Construction, Incorporated / majority / $314,611.97
American Pavements, Incorporated / majority / $318,634.84
Scodeller Construction / majority / $607,049.20
Award of the contract to Strawser, Incorporated, contract compliance #31-0908125 (expires June 9, 2008), as the lowest, best, most responsive and most responsible bidder is recommended.
Fiscal Impact: Funding for this project in the amount of $500,000.00 is budgeted within the Transportation Division's 2005 Capital Improvements Budget in the 1995, 1999 Voted Streets and Highways Fund in the Resurfacing project. This ordinance authorizes the expenditure of $308,268.40 for this contract and related inspection fees. The difference between the budgeted amount and this ordinance's authorization is available for other resurfacing expenditures (subject to councilmanic approval). The 2004 crack seal contract expenditure authorization was $413,688.86 (Ordinance 0963-2004 passed by City Council July 19, 2004). No contracts for crack seal were awarded in 2005.
Title
To authorize the Public Service Director to enter into a contract with Strawser, Incorporated, for the Crack Seal 2006 project for the Transportation Division; to authorize the expenditure of $308,268.40 from the 1995, 1999 Voted Streets and Highways Fund and to declare an emergency. ($308,268.40)
Body
WHEREAS, bids were received on December 15, 2005, and tabulated on December 20, 2005, for the Crack Seal 2006 project and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Strawser, Incorporated, 1595 Frank Road, Columbus, Ohio 43223, for construction of the Crack Seal 2006 project in the amount of $280,268.40 for the Transportation Division in accordance with the specifications and plans on file in the office of the Transportation Administrator, which are hereby approved, and obtain and pay for the necessary inspection costs associated with the project up to a maximum of $28,000.00.
SECTION 2. That for the purpose of paying the cost of the contract and construction inspection, the sum of $308,268.40 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, OCA Code 644385, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 530282.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.