Explanation
BACKGROUND: The original contract for the Parsons Avenue Miscellaneous Improvements - Rehabilitation of Collector Wells 101, 103, 104 & 115 provided for replacing existing laterals in the wells lined with deteriorating well screen, with new laterals, lined with stainless steel well screen. Due to unforeseeable adverse subsurface conditions the Contractor was unable to complete projection of 41% of the proposed new laterals in well 104 to the specified length. This proposed contract modification will allow the Contractor to install new well screen inside the existing deteriorating well screen in some of the previously abandoned laterals, to provide for optimal production from the rehabilitated well. This modification provides for additional Construction services that could not be initially foreseen due to subsurface conditions encountered during construction.
EMERGENCY PROVISION: Emergency legislation is being requested to provide these services concurrently with the ongoing construction contract.
CC 329.16 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $350,025.00.
2. The extent of additional services could not be initially foreseen due to subsurface conditions encountered during construction.
3. The work under this contract modification is a continuation of work previously performed by the Contractor, therefore, no other processes were used for procurement of these services.
4. The cost of this modification is based on material and labor, and was negotiated between the Contractor and the City, as documented by the Contractor's quotation letter, and verified by the Project Engineer.
CONTRACT AMOUNT:
Original contract amount $ 1,381,485.00
Modification No.1 $ 350,025.00
New contract amount $ 1,731,510.00
FISCAL IMPACT: The last authorization for expenditures for construction on this project occurred December 13, 2004 for the original contract in the amount of $1,381,485.00. The 2005 CIB is being amended and funds are being transferred to provide funding for this project.
CONTRACT COMPLIANCE NUMBER: 31-1116625
Title
To authorize the Director of Public Utilities to modify the contract with Reynolds, Inc., for the Parsons Avenue Miscellaneous Improvements - Rehabilitation of Collector Wells 101, 103, 104 & 115 project, for the Division of Water, and to authorize the expenditure of $350,025.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, to amend the 2005 C.I.B., to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds fund, and to declare an emergency. ($350,025.00)
Body
WHEREAS: Contract No. EL-005064 was authorized by Ordinance No. 2138-2004, passed December 13, 2004, was executed and approved by the City Attorney on January 18, 2005, and
WHEREAS: It is necessary to modify Contract No. EL-005064 to provide for Parsons Avenue Miscellaneous Improvements - Rehabilitation of Collector Wells 101, 103, 104 & 115, and
WHEREAS: Due to unforeseeable adverse subsurface conditions the Contractor was unable to complete projection of 41% of the proposed new laterals in well 104 to the specified length. This proposed contract modification will allow the Contractor to install new well screen inside the existing deteriorating well screen in some of the previously abandoned laterals, to provide for optimal production from the rehabilitated well, and
WHEREAS: This modification provides for an increase of $350,025.00 to this contract, and
WHEREAS: An emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify Contract No. EL-005064, for Parsons Avenue Miscellaneous Improvements - Rehabilitation of Collector Wells 101, 103, 104 & 115 project, and it is necessary to provide these construction services concurrently with the ongoing construction contract, therefore emergency legislation is being requested, for the preservation of public health, peace, property and safety now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. The Director of Public Utilities be and is hereby authorized to modify Contract No. EL-005064 with Reynolds, Inc., in the amount of $350,025.00, for Parsons Avenue Miscellaneous Improvements - Rehabilitation of Collector Wells 101, 103, 104 & 115 project, for the Division of Water, Department of Public Utilities, Contract No. 1071, terms and conditions of which are on file in the office of the Division of Water.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $350,025.00 is hereby authorized from the Waterworks Enlargement Voted 1991 Bonds Fund, Fund 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6623, Project No. 690291, OCA Code 691291.
Section 3. The City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690479 Security Enhancements $100,025.00
OCA Code 606479
TO: 690291 PAWP Misc. Improvements -
OCA Code 691291 Rehabilitation of
Collector Wells 101, 103, 104 & 115 $100,025.00
Section 5. That Section 1, Public Utilities/Water 60-09 or Ordinance 1070-2005 is hereby amended as follows:
PROJECT TOTAL
NUMBER PROJECT NAME BUDGET
690291 PAWP Misc. Improvements -
Rehabilitation of Collector Wells 101, 103, 104 & 115 $350,025 *(1)*
690278 DRWP Misc. Improvements $852,135 *(2)*
Section 6. That for reasons stated in the preamble, hereto, which is hereby made part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after approval if the Mayor neither approves nor vetoes the same.
2005 Original Budget 2005 Amended Budget Comments
*(1)* $200,000 $350,025 Authority Increased
*(2)* $1,002,160 $852,135 Authority Reduced