Explanation
BACKGROUND: Near the end of 2005, the Department of Technology engaged in the purchase of new equipment, from Unisys Corporation, associated with mainframe servers (Libra system), which allow the Department to analyze; examine; integrate and process the city's payroll/personnel, Police and LEADS (Law Enforcement Agencies Data System) applications, along with other applications necessary for daily operations. As part of the original purchase, authorized by ordinance 1934-2005, passed by Columbus City Council on November 21, 2005, the Department was provided options for support services. Along with those options, the original contract provided language that allow for contract modification and renewal contingent upon funding approval each year.
The result of this legislation is to authorize the Director of the Department of Technology to modify and renew an existing contract for annual maintenance and support services with Unisys Corporation, from July 1, 2009 through June 30, 2010, as these services are associated with the Libra system.
FISCAL IMPACT: In 2006, the Department of Technology encumbered $46,561.00 for the first year of support services. Last year, 2008 the Department encumbered a total of $81,426 for the coverage period of July 1, 2007 through June 30, 2008 and the coverage period of July 1, 2008 through June 30, 2009, for same services with Unisys Corporation. Funding for this year, in the amount of $49,018.44 is available within the 2009 Information Services Fund, for coverage period of July 1, 2009 to June 30, 2010, which will be the fourth year for this type of service, bringing the aggregate contract total, associated with maintenance and support for the Libra System purchased under Ordinance Number 1934-2005, to $177,005.90.
CONTRACT COMPLIANCE NUMBER: 38-0387840 Expires: 03/18/2011
Title
To authorize the Director of the Department of Technology to modify an existing contract with Unisys Corporation for annual maintenance and support services; to authorize the expenditure of $49,018.44 from the Information Services Fund. ($49,018.44)
Body
WHEREAS, the Department of Technology engaged in the purchase of new equipment, from Unisys Corporation, associated with mainframe servers (Libra system), which allow the Department to analyze; examine; integrate and process the city's payroll/personnel, Police and LEADS (Law Enforcement Agencies Data System) applications, and
WHEREAS, as part of the original purchase, authorized by ordinance 1934-2005, passed by Columbus City Council on November 21, 2005, the Department was provided options for support services. Along with those options, the original contract provided language that allow for contract modification and renewal contingent upon funding approval each year; and
WHEREAS, the result of this legislation is to authorize the Director of the Department of Technology to modify and renew an existing contract with Unisys Corporation, for annual maintenance and support services associated with the Libra system; and
WHEREAS, funding for services provided by this ordinance is available within the 2008 Department of Technology's Information Services Fund; and
WHEREAS, this is the fourth year for a support services contract for the Libra system, with a coverage period from June 30, 2009 to July 1, 2010; and
WHEREAS, it is necessary to modify an existing contract to maintain uninterrupted support and services for critical applications; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and renew an existing contract for annual maintenance and support services, with Unisys Corporation, related to operation of the Libra system, with a coverage period of June 30, 2009 through July 1, 2010 in the amount of $49,018.44.
SECTION 2: That the expenditure of $49,018.44 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02|Fund: 514|Subfund: 001|OCA: 470202 | Object level one: 03| Object level three code: 3372| Amount: $14,548.56
Division: 47-02|Fund: 514|Subfund: 001|OCA: 470202| Object level one: 03| Object level three code: 3369| Amount: $34,469.88
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.